Strategic Executive Assistant to the CEO

Clinical & Support Options Inc; Carmel (IN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Paid Holidays & PTO

401k Matching

Maternity and Parental leave

Job summary

Clinical Architecture is seeking a highly organized Executive Assistant to support our Chief Executive Officer based on-site at our Carmel, IN headquarters. The role focuses on managing calendars, coordinating communications, and handling confidential information to enable the CEO’s strategic leadership.

The ideal candidate has 3+ years of EA experience, strong organizational and communication skills, and a proactive, discreet approach. This position requires authorization to work in the U.S.

Qualifications

• Minimum of three (3) years of professional experience as an Executive Assistant or in a similar administrative support role.
• High school diploma or equivalent required.
• Bachelor’s degree in Management or related field preferred.
• Experience and / or knowledge in Healthcare, Information Technology, or Engineering industries preferred.
• Experience supporting an executive leader within the Healthcare, Information Technology, or Engineering industries a plus.
• Experience in Project Management a plus.
• Proven ability to take initiative.
• Strong interpersonal skills with the ability to build rapport and collaborate effectively.
• High level of discretion and ability to retain confidential information.
• Exceptional organizational skills with the ability to prioritize a dynamic workload.
• Strong problem‑solving skills with a proactive, solutions‑oriented mindset.
• Ability to meet deadlines in a fast‑paced, rapidly changing environment.
• Professional level verbal and written communication skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Organize, manage, and track the CEO’s workflow, priorities, and commitments.
• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, travel, and conferences; proactively adjust as needed.
• Coordinate and prepare materials for meetings, including agendas and briefing documents.
• Accurately record and distribute meeting minutes.
• Research, compile, and analyze information to prepare documents and presentations for internal teams, executives, and clients.
• Coordinate all CEO‑related logistics and interactions with internal and external leadership.
• Oversee administrative policies and office procedures; recommend improvements as appropriate.
• Draft and prepare executive‑level responses to routine correspondence, memos, and communication.
• Review presentations, internal memos, whitepapers, and other content on behalf of the CEO.
• Assist with social media initiatives as needed.
• Monitor and manage ongoing priorities when the CEO is out of office.
• Provide general administrative and operational support as required.

Skills

Interpersonal skills

Organizational skills

Communication skills

Initiative

Problem-solving

Time management

Education

Bachelor’s degree in Management or related field

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Clinical Architecture is seeking a highly organized Executive Assistant to support our Chief Executive Officer based on-site at our Carmel, IN headquarters. The role focuses on managing calendars, coordinating communications, and handling confidential information to enable the CEO’s strategic leadership.

The ideal candidate has 3+ years of EA experience, strong organizational and communication skills, and a proactive, discreet approach. This position requires authorization to work in the U.S.