Strategic Executive Assistant to the CEO

Clinical Architecture; Carmel (IN); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Paid Holidays & PTO

Sabbatical opportunities

Medical, Dental, Vision insurance

401k Matching

Volunteer Time Off

Job summary

Clinical Architecture in Carmel, IN is seeking an Executive Assistant to support our Chief Executive Officer. The role centralizes scheduling, communications, project coordination, and confidential information handling to boost the CEO's productivity and strategic focus.

You will manage the CEO's calendar, prepare meeting materials, record minutes, research information for internal and client needs, and help with social media initiatives as needed.

Qualifications

• Minimum three years of professional experience as an Executive Assistant or in a similar administrative support role.
• High school diploma or equivalent required.
• Bachelor's degree in Management or related field preferred.
• Experience in Healthcare, Information Technology, or Engineering industries a plus.
• Experience supporting an executive leader within the Healthcare, Information Technology, or Engineering industries a plus.

Responsibilities

• Organize, manage, and track the CEO's workflow, priorities, and commitments.
• Manage and maintain the CEO's calendar, including scheduling meetings, appointments, travel, and conferences; proactively adjust as needed.
• Coordinate and prepare materials for meetings, including agendas and briefing documents.
• Accurately record and distribute meeting minutes.
• Research, compile, and analyze information to prepare documents and presentations for internal teams, executives, and clients.
• Coordinate all CEO-related logistics and interactions with internal and external leadership.
• Oversee administrative policies and office procedures; recommend improvements as appropriate.
• Draft and prepare executive-level responses to routine correspondence, memos, and communication.
• Review presentations, internal memos, whitepapers, and other content on behalf of the CEO.
• Assist with social media initiatives as needed.
• Monitor and manage ongoing priorities when the CEO is out of office.
• Provide general administrative and operational support as required.

Skills

Executive support

Calendar management

Communication

Discretion

Microsoft Office

Education

High school diploma

Bachelor's degree in Management or related field

Job description

Clinical Architecture in Carmel, IN is seeking an Executive Assistant to support our Chief Executive Officer. The role centralizes scheduling, communications, project coordination, and confidential information handling to boost the CEO's productivity and strategic focus.

You will manage the CEO's calendar, prepare meeting materials, record minutes, research information for internal and client needs, and help with social media initiatives as needed.