Executive Assistant to the CEO — Strategic Partner

Clinical Architecture; Indianapolis (IN); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Paid Holidays & PTO

Sabbatical opportunities

401k Matching

Health, Dental, Vision

Parental leave

Job summary

Clinical Architecture is seeking an Executive Assistant to support the CEO in Indianapolis, IN. This role focuses on organizing the CEO’s calendar, coordinating travel, preparing materials, and ensuring high-level administrative operations with discretion.

The successful candidate will manage communications, draft responses, and maintain confidentiality while supporting strategic priorities and company success in a fast-paced environment.

Qualifications

• 3+ years of professional experience as an Executive Assistant or in a similar administrative support role.
• High school diploma or equivalent required; bachelor's degree preferred.
• Experience in Healthcare, IT, or Engineering industries is a plus.
• Experience supporting an executive leader or in project management is a plus.

Responsibilities

• Organize, manage, and track the CEO’s workflow, priorities, and commitments.
• Manage and maintain the CEO’s calendar, including scheduling meetings, travel, and conferences.
• Coordinate and prepare materials for meetings, including agendas and briefing documents.
• Accurately record and distribute meeting minutes.
• Research, compile, and analyze information to prepare documents and presentations for internal teams, executives, and clients.
• Coordinate all CEO-related logistics and interactions with internal and external leadership.
• Draft and prepare executive-level responses to routine correspondence and memos.
• Review presentations and internal memos for the CEO.

Skills

Executive support

Calendar management

Travel coordination

Communication drafting

Confidentiality

Education

Bachelor's degree in Management or related field

High School Diploma

Tools

Microsoft Office Suite

Job description

Clinical Architecture is seeking an Executive Assistant to support the CEO in Indianapolis, IN. This role focuses on organizing the CEO’s calendar, coordinating travel, preparing materials, and ensuring high-level administrative operations with discretion.

The successful candidate will manage communications, draft responses, and maintain confidentiality while supporting strategic priorities and company success in a fast-paced environment.