Strategic Executive Assistant to the CEO

Legend Biotech US; Bridgewater Township (NJ); On-site; USD 80,000 - 120,000; Full time

Job summary

Legend Biotech US is seeking an Executive Assistant to the CEO in Bridgewater, NJ, to protect the CEO's time and streamline day-to-day operations. You will own calendar, travel, and communications, working with senior leadership and external partners to ensure timely, accurate information flows.

The role requires 5+ years supporting a C-suite in a fast-paced, high-governance environment, strong discretion, and proficiency with Outlook/Concur.

Qualifications

• 5+ years supporting a C-suite executive, ideally in a public company, biotech/pharma, or other fast-paced, high-governance environment.
• Exceptional organizational skills and follow-through; comfortable managing ambiguity and shifting priorities.
• Sound judgment and absolute discretion with confidential and sensitive information.
• Proficiency with calendar, travel, and expense management tools (e.g., Outlook, Concur or similar).
• Calm, resourceful, and solutions-oriented under pressure.
• Bachelor's degree preferred, not required.
• AI Literacy: Possesses a working knowledge of AI technologies and approved AI tools, applies them responsibly to enhance productivity and decision-making, exercises appropriate human oversight of AI -generated outputs, and complies with organizational policies governing AI use.

Responsibilities

• Manage a complex, fast-changing calendar. Prioritizing competing requests, resolving conflicts, and protecting focus time.
• Coordinate all domestic and international travel, including flights, hotels, ground transportation, and visas,with contingency planning for schedule changes.
• Plan logistics for meetings, leadership offsites, investor conferences and industry congresses (e.g., ASH, EHA, ASCO).
• Triage and manage correspondence and inbound requests, flagging what's time-sensitive and drafting routine responses.
• Prepare, format, and proofread materials for meetings, Board sessions, and leadership communications.
• Process expense reports and manage administrative budgets related to the CEO's office.
• Serve as a trusted point of contact for senior leadership, and external stakeholders on scheduling and logistics matters.
• Coordinate site visits and town halls across locations, including international sites.
• Anticipate and independently resolve day-to-day administrative needs so the CEO can focus on strategic priorities.
• Maintain strict confidentiality on sensitive business, personnel, and governance matters.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Discretion & governance

AI literacy

Education

Bachelor's degree preferred

Tools

Outlook

Concur

Job description

Legend Biotech US is seeking an Executive Assistant to the CEO in Bridgewater, NJ, to protect the CEO's time and streamline day-to-day operations. You will own calendar, travel, and communications, working with senior leadership and external partners to ensure timely, accurate information flows.

The role requires 5+ years supporting a C-suite in a fast-paced, high-governance environment, strong discretion, and proficiency with Outlook/Concur.