Executive Assistant to the CEO

Legend Biotech USA, Inc.; Bridgewater Township (NJ); On-site; USD 90,000 - 130,000; Full time

Job summary

Legend Biotech USA, Inc. is seeking a highly organized Executive Assistant to support the CEO from Bridgewater, NJ.

The role will own calendar, travel, and day-to-day administrative operations end-to-end, anticipating needs and exercising sound judgment on what requires the CEO’s attention. This newly created role requires 5+ years supporting a C-suite in a fast-paced environment, with strong written communication, calendar/travel/expense management skills (Outlook/Concur), and AI literacy to

Qualifications

• 5+ years supporting a C-suite executive in a fast-paced environment.
• Bachelor's degree preferred.
• Excellent written and verbal communication skills.
• Ability to manage complex calendars, travel plans, and expense reporting.
• Discretion and confidentiality in handling sensitive information.
• Proficiency with calendar/travel/expense tools (Outlook, Concur).
• AI literacy: working knowledge of AI tools with responsible use and human oversight.

Responsibilities

• Manage a complex, fast-changing calendar for the CEO, prioritizing requests and protecting focus time.
• Coordinate domestic and international travel, including flights, hotels, ground transport, and visas.
• Plan logistics for meetings, offsites, investor conferences, and industry events.
• Triage and respond to correspondence; draft routine responses.
• Prepare and proofread materials for meetings, board sessions, and leadership communications.
• Process expense reports and manage administrative budgets for the CEO's office.
• Serve as a trusted point of contact for senior leadership and external stakeholders.
• Coordinate visits and town halls across locations, including international sites.
• Maintain strict confidentiality on sensitive information.

Skills

C-suite support

Organizational skills

Discretion

Written communication

Calendar management

Travel coordination

AI literacy

Education

Bachelor's degree

Tools

Outlook

Concur

Job description

Legend Biotech is a global biotechnology company dedicated to treating and, one day, curing life‑threatening diseases. Headquartered in Bridgewater, New Jersey, we are advancing the next generation of cell therapy through a portfolio of innovative technologies, including autologous, allogeneic, and in vivo cell therapy approaches. Our research spans chimeric antigen receptor T‑cell (CAR‑T), T‑cell receptor (TCR‑T), natural killer (NK) cell‑based therapies, and other emerging platforms designed to transform the treatment of serious diseases. From our global network of research and development sites, we are committed to discovering and developing safe, effective, and cutting‑edge therapies for patients worldwide.

Legend Biotech entered into a global collaboration agreement with Johnson & Johnson to jointly develop and commercialize CARVYKTI® (ciltacabtagene autoleucel; cilta‑cel). Through this strategic partnership, we combine complementary expertise and capabilities to advance innovative immunotherapies for patients living with multiple myeloma.

Legend Biotech is seeking an Executive Assistant to the CEO as part of the Administrative team based in Bridgewater, NJ.

Role Overview

Legend Biotech is seeking a highly organized, discreet, and proactive Executive Assistant to support the CEO.

This is a newly created role, central to ensuring the CEO’s time is protected and focused on the company’s highest priorities. The ideal candidate will own calendar, travel, and day‑to‑day administrative operations end‑to‑end, anticipating needs before they arise and exercising sound judgment on what requires the CEO’s attention versus what can be handled directly.

Key Responsibilities

• Manage a complex, fast‑changing calendar. Prioritizing competing requests, resolving conflicts, and protecting focus time.
• Coordinate all domestic and international travel, including flights, hotels, ground transportation, and visas, with contingency planning for schedule changes.
• Plan logistics for meetings, leadership offsites, investor conferences and industry congresses (e.g., ASH, EHA, ASCO).
• Triage and manage correspondence and inbound requests, flagging what’s time‑sensitive and drafting routine responses.
• Prepare, format, and proofread materials for meetings, Board sessions, and leadership communications.
• Process expense reports and manage administrative budgets related to the CEO’s office.
• Serve as a trusted point of contact for senior leadership, and external stakeholders on scheduling and logistics matters.
• Coordinate site visits and town halls across locations, including international sites.
• Anticipate and independently resolve day‑to‑day administrative needs so the CEO can focus on strategic priorities.
• Maintain strict confidentiality on sensitive business, personnel, and governance matters.

Requirements

• 5+ years supporting a C‑suite executive, ideally in a public company, biotech/pharma, or other fast‑paced, high‑governance environment.
• Exceptional organizational skills and follow‑through; comfortable managing ambiguity and shifting priorities.
• Sound judgment and absolute discretion with confidential and sensitive information.
• Strong written communication skills.
• Proficiency with calendar, travel, and expense management tools (e.g., Outlook, Concur or similar).
• Calm, resourceful, and solutions‑oriented under pressure.
• Bachelor’s degree preferred, not required.
• AI Literacy: Possesses a working knowledge of AI technologies and approved AI tools, applies them responsibly to enhance productivity and decision‑making, exercises appropriate human oversight of AI‑generated outputs, and complies with organizational policies governing AI use.

Please note: These benefits are offered exclusively to permanent full‑time employees. Contractors are not eligible for benefits through Legend Biotech.

Work Authorization & Employment Eligibility

Applicants must be authorized to work in the United States. As part of our commitment to maintaining a lawful workforce and ensuring compliance with federal employment regulations, we participate in the E‑Verify program. If you are selected for employment, you will be required to complete the Form I‑9 process, and your employment eligibility will be verified through E‑Verify in accordance with applicable federal law. We are committed to providing a fair, transparent, and welcoming hiring experience for all candidates.

EEO Statement

It is the policy of Legend Biotech to provide equal employment opportunities without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other protected characteristic under applicable federal, state or local laws or ordinances.

Employment is at‑will and may be terminated at any time with or without cause or notice by the employee or the company.

For information related to our privacy notice, please review: Legend Biotech Privacy Notice.