Strategic Executive Assistant to the CCO

Minitube USA, Inc.; Verona (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

At Minitube USA, Inc. in Verona, WI, the Executive Assistant to the Chief Commercial Officer provides strategic administrative support to maximize the Commercial organization’s effectiveness and acts as a trusted partner to the CCO.

Responsibilities include managing the CCO’s calendar, travel, communications, and project coordination; preparing executive communications, dashboards, and reports; and driving cross‑functional collaboration across Sales, Marketing, Service, and Finance.

Qualifications

• Minimum of five (5) years of experience supporting senior executives or C‑level leadership.
• Experience supporting Sales, Marketing, Service, or Commercial organizations preferred.
• Experience managing projects, executive communications, events, and cross‑functional initiatives strongly preferred.

Responsibilities

• Manage the CCO's calendar, priorities, meetings, travel, and communications to maximize executive effectiveness.
• Represent the CCO professionally in interactions with customers, partners, vendors, distributors, and internal stakeholders.
• Prepare executive dashboards, KPI reports, and presentations to support decision‑making.
• Coordinate cross‑functional collaboration across Sales, Marketing, Service, Software, Purchasing, and Finance.
• Identify opportunities to streamline administrative processes and improve organizational efficiency.

Skills

Strategic thinking

Organizational skills

Communication

Executive presence

Microsoft Office

Teams

Problem-solving

Independent work

Confidentiality

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Adobe Acrobat

Teams

Job description

At Minitube USA, Inc. in Verona, WI, the Executive Assistant to the Chief Commercial Officer provides strategic administrative support to maximize the Commercial organization’s effectiveness and acts as a trusted partner to the CCO.

Responsibilities include managing the CCO’s calendar, travel, communications, and project coordination; preparing executive communications, dashboards, and reports; and driving cross‑functional collaboration across Sales, Marketing, Service, and Finance.