Strategic Executive Assistant to the C-Suite

Erie and Niagara Insurance; Eggertsville (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Life Insurance

Short- and long-term disability

Supplemental benefit and insurance

401k with up to 6% company match

Pension

Generous PTO

Profit share and more!

Job summary

Erie and Niagara Insurance is seeking a full-time Executive Assistant to provide high-level administrative support to company officers and leadership staff in the Western New York region. The role involves complex calendar management, travel planning, document preparation, and confidential communications.

Salary ranges and a comprehensive benefits package accompany this opportunity. The candidate will support the CEO, coordinate meetings, draft memos, and assist with special projects and board

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Four or more years of experience in an administrative role reporting directly to upper management.
• Advanced organizational skills to manage time, coordinate calendars, prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Strong problem-solving and decision-making skills.
• Strong time-management skills and the ability to coordinate multiple concurrent projects.
• Proficiency with office productivity tools and aptitude for learning new software.
• Flexible team player, willing to adapt to changes and challenges.
• Technical calendar management skills with automated scheduling tools.
• Proficient PC skills in Windows with Word, Excel, PowerPoint, Publisher.
• Ability to gather and summarize data for reports and develop internal processes.

Responsibilities

• Support the CEO primarily and provide additional support to executive team members to ensure goals are met and operations run efficiently.
• Plan and orchestrate work to meet senior executives’ priorities and organizational goals.
• Manage scheduling for the CEO, including agendas, mail, email, calls, and client management.
• Provide administrative tasks such as typing, dictation, spreadsheets, and filing system maintenance.
• Coordinate calendars, meetings, and travel arrangements for executive staff.
• Draft letters, memos, invoices, and reports for executive staff.
• Summarize and distribute important memos to staff.
• Attend meetings with executives, take notes, and record minutes.
• Maintain confidentiality of corporate matters.
• Prepare letters, reports, and agency agreements as directed.
• Upload vendor forms to SharePoint and support decision-making with data.
• Organize company events, conferences, and workshops.
• Handle NYSDFS complaint documentation and responses.
• Maintain office supply inventory and reorder as needed.
• Prepare presentations and manage expense reporting.
• Assist with special projects and strategic initiatives; project management of tasks.
• Board Administration and meeting notices for ENIA & CV.
• Coordinate board/committee meals and RSVPs; manage communications for meetings.
• Back up receptionist duties and input meeting dates on board sites.

Skills

Organizational skills

Communication

Interpersonal skills

Problem-solving

Time management

Office productivity tools

Calendar management

Adaptability

Data analysis

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Job description

Erie and Niagara Insurance is seeking a full-time Executive Assistant to provide high-level administrative support to company officers and leadership staff in the Western New York region. The role involves complex calendar management, travel planning, document preparation, and confidential communications.

Salary ranges and a comprehensive benefits package accompany this opportunity. The candidate will support the CEO, coordinate meetings, draft memos, and assist with special projects and board