Strategic Executive Assistant to the C-Suite

Wildfire Defense Systems, Inc.; Bozeman (MT); On-site; USD 65,000 - 78,000; Full time

Job summary

Wildfire Defense Systems, Inc. in Bozeman, MT is seeking an Executive Administrative Assistant to support the Executive Team, Legal Department, and Administrative Services with exceptional organization and discretion.

You will manage calendars, prepare reports and presentations, and assist with confidential legal and business matters to keep priorities moving. This role requires a bachelor’s degree and at least 2 years in an executive-support environment, with strong communication and Microsoft

Qualifications

• Bachelor's degree required; field related to business preferred.
• Minimum 2 years in executive support, admin, or professional services.
• Strong written and verbal communication with executives and external contacts.
• Excellent organization, ability to manage multiple priorities and confidential matters.
• Proficiency with Microsoft Office and document preparation.
• Discretion, sound judgment, and professional presence.

Responsibilities

• Provide high-level administrative support to the Executive Team and Administrative Services.
• Manage complex calendars, coordinate meetings, agendas, notes, and action items.
• Prepare correspondence, presentations, reports, and confidential documents.
• Support executive outreach and coordination with senior leaders and external partners.
• Prioritize requests, drive projects to completion with clarity and accountability.
• Assist Legal with contracts, corporate records, and administrative coordination.
• Maintain confidentiality and handle sensitive information professionally.

Skills

Communication skills

Organizational skills

MS Office proficiency

Interpersonal skills

Independent worker

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Google Workspace

Job description

Wildfire Defense Systems, Inc. in Bozeman, MT is seeking an Executive Administrative Assistant to support the Executive Team, Legal Department, and Administrative Services with exceptional organization and discretion.

You will manage calendars, prepare reports and presentations, and assist with confidential legal and business matters to keep priorities moving. This role requires a bachelor’s degree and at least 2 years in an executive-support environment, with strong communication and Microsoft