Strategic Executive Assistant to SVP, Philanthropy (Hybrid)

Dana-Farber Cancer Institute; Brookline (MA); Hybrid; USD 87,000 - 101,000; Full time

Job summary

Dana-Farber Cancer Institute is seeking an Executive Assistant to provide comprehensive administrative support to the SVP/Chief Philanthropy Officer and Deputy Chief Philanthropy Officer. The role demands handling highly confidential information with discretion, prioritizing competing tasks, and anticipating needs in a fast-paced environment.

The position is hybrid with two to three remote days weekly, limited to New England states.

Qualifications

• Stellar communication skills, both written and verbal.
• Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
• Resourceful with strong problem-solving skills.
• Ability to engage with appropriate urgency in situations that require quick response or turnaround.
• Ability to independently prioritize high volume of tasks and manage competing priorities.
• Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed.
• Ability to work collaboratively with a wide range of people and diverse cultures.
• Ability to handle Interactions that require confidentiality and diplomacy.

Responsibilities

• Provide administrative support to Vice Presidents and above, including complex calendar management.
• Arrange domestic and international travel with detailed itineraries.
• Prepare presentations and coordinate room reservations and A/V setup.
• Collaborate with HR and hiring managers to onboard new hires smoothly.
• Maintain org charts and track department workforce across contractors and staff.
• Coordinate department events, leadership meetings, and other group meetings.

Skills

Communication skills

Customer service

Problem solving

Time management

Confidentiality

Team collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

Zoom

Adobe

Job description

Dana-Farber Cancer Institute is seeking an Executive Assistant to provide comprehensive administrative support to the SVP/Chief Philanthropy Officer and Deputy Chief Philanthropy Officer. The role demands handling highly confidential information with discretion, prioritizing competing tasks, and anticipating needs in a fast-paced environment.

The position is hybrid with two to three remote days weekly, limited to New England states.