Executive Assistant to VP, Philanthropy

Fred Hutchinson Cancer Center (Fred Hutch); Seattle (WA); Hybrid; USD 80,000 - 121,000; Full time

Benefits offered by this job

Medical and vision benefits

Dental benefits

Flexible spending accounts

Life insurance

Disability insurance

Retirement plan

Family life support

Employee assistance program

Onsite health clinic

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Paid parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle seeks an Executive Assistant to the Vice President, Philanthropy, to provide proactive executive support, manage a complex calendar, and ensure confidential, responsive communications in a fast-paced environment.

The role requires strong organization, attention to detail, and collaboration with fundraising teams; some travel and weekend/evening work may be required, with primarily in-person work and occasional hybrid/remote days.

Qualifications

• Bachelor's degree or equivalent experience.
• Five years administrative support experience required.
• Advanced proficiency in MS Office with Word, PowerPoint and Excel.
• Experience with Zoom and MS Teams.
• Ability to learn new software quickly and work independently.

Responsibilities

• Manage complex and evolving calendar with prioritization.
• Handle confidential communications and executive correspondence.
• Coordinate department events, agendas and AV support.
• Process expense reports and procurement; coordinate contracts where needed.
• Support recruitment activities and onboarding.
• Prepare memos, emails, reports and presentations.
• Develop data gathering, reporting and visualization for department operations.

Skills

Administrative support

Calendar management

Communication

Attention to detail

Problem-solving

Education

Bachelor's degree or equivalent

Tools

MS Office

Zoom

MS Teams

Job description

Fred Hutchinson Cancer Center in Seattle seeks an Executive Assistant to the Vice President, Philanthropy, to provide proactive executive support, manage a complex calendar, and ensure confidential, responsive communications in a fast-paced environment.

The role requires strong organization, attention to detail, and collaboration with fundraising teams; some travel and weekend/evening work may be required, with primarily in-person work and occasional hybrid/remote days.