Senior Assistant, Planned Giving

Dana; Boston (MA); On-site; USD 52,000 - 64,000; Full time

Job summary

Dana-Farber Cancer Institute in Boston is seeking a Senior Philanthropy Assistant to provide essential administrative support to the AVP and Director of Planned Giving. You will coordinate activities, assist with reporting, budgeting, and invoicing, and contribute to donor-based projects.

The role also supports prospect management and education programs, including scheduling meetings and managing calendars.

Qualifications

• Associate degree and/or administrative training degree required.
• Bachelor’s degree preferred.
• 1–3 years of administrative experience.

Responsibilities

• Coordinate and track activities for the Planned Giving (PG) team, including reporting and budgeting.
• Manage multiple projects, both programmatic and donor-based, and assist with invoicing.
• Support prospect management work and education program including scheduling and prep for meetings.
• Assist with calendar management, mailing lists, tracking, and analytics to support the PG team.
• Collaborate with team members to ensure timely execution of donor communications and administrative tasks.

Skills

Administrative support

Calendar management

Communication skills

Education

Associate degree

Bachelor's degree preferred

Tools

Budgeting software

Invoicing systems

Reporting tools

Job description

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow’s physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

ABOUT THE POSITION

The Senior Philanthropy Assistant provides administrative support to the Assistant Vice President (AVP), Planned Giving and Director (D), Planned Giving. Major responsibilities include coordinating and tracking numerous activities for the Planned Giving (PG) team, reporting, budgeting, and managing a variety of projects, both programmatic and donor based. In addition, the Senior Assistant provides support for the team’s prospect management work and education program which includes collaboration meeting scheduling and preparation, calendar management, mailings lists, tracking, analysis, and invoicing.

Associate degree and/or administrative training degree required. As this level position is often considered a “base” for someone pursuing a career in Philanthropy, a bachelor’s degree is preferred. 1-3 years of administrative experience.