Senior Associate, Operations & Strategic Planning (DFCI)

Dana; Brookline (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Dana-Farber Cancer Institute in Boston is seeking a Senior Associate, Operations & Strategic Planning to support the AVP and help execute strategies that enhance the philanthropy operation and fundraising revenues.

The ideal candidate will have strong writing skills, exceptional attention to detail, and the ability to coordinate calendars, budgets, reports, and confidential communications with donors, physicians, trustees, and leadership.

Qualifications

• Bachelor’s degree required, with 2-3 years of relevant experience in a professional setting.
• Excellent written and verbal communication skills.
• Proficiency with Excel and PowerPoint; strong proofreading and numerical skills.
• Detail oriented, organized, able to manage multiple projects.

Responsibilities

• Provide calendar, mail, and office supplies management for the AVP, and prepare agendas and materials;
• Manage the division budget and reconcile expense reports and P-card charges;
• Prepare ad hoc reports for senior leadership;
• Coordinate policy revisions and prepare reports for leadership;
• Lead administrative staff meetings and coordinate administrative staff;
• Interact with donors, trustees, physicians, and volunteers on confidential matters;
• Support staff and provide back-up assistance as needed.

Skills

Excel

PowerPoint

Written communication

Organizational skills

Attention to detail

Education

Bachelor's degree

Tools

Office 365

Job description

Senior Associate, Operations & Strategic Planning (DFCI)

Posted on February 24, 2020

Overview

GENERAL SUMMARY:

The Senior Associate for Operations & Strategic Planning is a unique position that works closely with the Associate Vice President of Operations & Strategic Planning, who is responsible for Prospect Research, Administration, and Fiscal & Regulatory Management, to execute strategies that will enhance the performance of the Philanthropy office and increase fundraising revenues to support Dana-Farber Cancer Institute’s mission. The ideal candidate will possess strong writing skills and an acute attention to detail.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

Responsible for assisting the entire Division with reaching financial goals.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

PRIMARY DUTIES AND RESPONSIBILITIES:

Administrative Responsibilities:

• Provide support to the Associate Vice President; manage Associate Vice President’s calendar, mail, and office supplies, prepare correspondence, compile/create meeting agendas, and materials;
• Manage the Senior Management Group’s (Philanthropy leadership) budget for the Associate Vice President and Senior Vice President, Chief Philanthropy Officer, including reconciling expense reports and P-card charges;
• Reconcile and review P-card charges for the Prospect Research, Administration, and Fiscal & Regulatory Management Assistant Vice Presidents (3);
• Proof all planning/reporting documents, draft/proof executive summaries of planning/reporting documents, and design and produce written material such as correspondence, charts, proposals, and PowerPoint presentations;
• Support the Associate Vice President in preparing ad hoc reports for the Senior Vice President, Chief Philanthropy Officer;
• Interact with donors, prospects, physicians, and Institute volunteers on confidential matters;
• Provide back-up support to the Assistant Director to the Senior Vice President, Chief Philanthropy Officer.

Project Management Responsibilities

• Coordinate the revision and circulation of various Division policies, including the Division Gift Policy Manual overseen by senior management;
• Track the Division’s involvement with Faculty monthly and prepare reports and presentations for senior leadership;
• Oversee the management of the Faculty and Staff Travel Tracker including training of staff, scheduling of strategy meetings, and production of reports and other materials;
• Execute various strategic service projects that will result in a positive impact on the fundraising operation; these projects may be accomplished in coordination with the Prospect Research, Administration, and Fiscal & Regulatory Management teams.

Leadership Responsibilities

• Provide leadership, training, and resources for Administration, Prospect Research, and Fiscal & Regulatory Management administrative staff and new staff members; manage and coordinate administrative staff meetings within these teams to address questions and implement business rules/policies and to ensure accuracy and consistency across teams;
• Manage quarterly all-staff meetings and events for the Administration, Prospect Research, and Fiscal & Regulatory Management teams.

Other Responsibilities

• As the Senior Associate to the Associate Vice President supporting RAF (Prospect Research, Administration, and Fiscal & Regulatory Management), there will be opportunities to partner with each of those units on specific projects as time allows and in alignment with interest and skill set.

SUPERVISORY RESPONSIBILITIES:

Reports to Associate Vice President of Operations & Strategic Planning. This position provides leadership for other team Assistants and may have minimal supervision of an occasional temp/intern but will seek major decision-making authority from direct supervisor. However, due to the nature of the tasks, this position requires sound and independent decision-making on a variety of day-to-day issues. Sound judgment is essential for dealing with Institute donors, trustees, senior staff, colleagues, and confidential information.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree required, with 2-3 years of relevant experience in a professional setting.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

The applicant should be poised, mature, and professional, prepared to work with a variety of personalities including Institute staff, physicians, trustees, and key donors. Excellent written and verbal communication skills, expertise with numbers and Excel spreadsheets, as well as strong proofreading skills are necessary. The candidates should be detail oriented, have superior organizational skills, and be able to manage and prioritize a variety of projects at once. They should be resourceful, proactive, and thorough, and have a focused, self-starting attitude with the ability to work independently and as a member of the team. Excellent computer skills and competency in Microsoft Office products are absolutely necessary, including Office 365, Excel, and PowerPoint.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

Workstation located in typical office setting. Some evening or weekend work may be required. Some use of personal vehicle for business purposes may be required.

DFCI DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.