Strategic Executive Assistant & Operations Partner

Penske; Reading (IL); On-site; USD 42,000 - 58,000; Full time

Job summary

Penske is seeking an experienced administrative professional to support senior leadership in a high-volume environment. The role covers executive support, onboarding/offboarding, asset management, and coordinating cross-functional operational activities.

The position emphasizes organization, discretion, and collaboration, with onsite work at a Penske location. Strong experience with calendars, travel, reports, and IT assets is required.

Qualifications

• 4-7 years of administrative support experience supporting senior leadership.
• Minimum high school diploma; some college helpful for broader perspectives.
• Very strong interpersonal skills to communicate effectively in writing and verbally.

Responsibilities

• Compile and monitor daily schedules; coordinate travel for direct reports and team members; manage calendars.
• Create and format ad hoc and routine reports and presentations.
• Coordinate department administrative processes: meetings, calls, requests, mail distribution, attendance reports.
• Coordinate travel and process expense reports for leadership.
• Maintain and update team P&L tracking tools and reporting; support budget development.

Skills

Administrative support

Calendar management

Budget tracking

Vendor management

Travel coordination

Communication skills

Education

High school diploma

Some college helpful

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Visio

Access

Video conferencing

Job description

Penske is seeking an experienced administrative professional to support senior leadership in a high-volume environment. The role covers executive support, onboarding/offboarding, asset management, and coordinating cross-functional operational activities.

The position emphasizes organization, discretion, and collaboration, with onsite work at a Penske location. Strong experience with calendars, travel, reports, and IT assets is required.