Strategic Executive Assistant to Senior Leaders

Voya Financial, Inc.; Minneapolis (MN); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Voya Financial, Inc. in Minneapolis is seeking an Executive Assistant to provide executive level support to senior leaders and lead special projects.

Responsibilities include managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and handling confidential information with discretion. You will liaise with vendors, support onboarding and budgeting, and help drive efficiency across the enterprise.

Qualifications

• High school diploma or equivalent; BA preferred.
• Minimum 4 years’ experience as an Executive Admin supporting multiple leaders.
• Advanced knowledge of word processing, spreadsheets, graphics.
• Knowledge of SharePoint and SurveyMonkey a plus.
• Experience with Workday is highly preferred.
• Strong communication and discretion; ability to multitask.

Responsibilities

• Provide comprehensive executive support to multiple senior leaders.
• Manage complex calendars, priorities, and business commitments.
• Coordinate executive meetings, offsites, and board interactions.
• Arrange complex travel and prepare expense reports.
• Liaise with vendors, manage invoices and contracts.
• Prepare executive correspondence, presentations, reports.
• Lead onboarding logistics and budgeting support.
• Build cross-functional relationships to enable strategic initiatives.

Skills

Customer Focused

Critical Thinking

Team Mentality

Business Acumen

Learning Agility

Education

High school diploma or equivalent

BA preferred

Tools

SharePoint

SurveyMonkey

Workday

Job description

Voya Financial, Inc. in Minneapolis is seeking an Executive Assistant to provide executive level support to senior leaders and lead special projects.

Responsibilities include managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and handling confidential information with discretion. You will liaise with vendors, support onboarding and budgeting, and help drive efficiency across the enterprise.