Strategic Executive Assistant to Operations Director

Veritas Legal Plan, Inc.; Boynton Beach (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Veritas Legal Plan, Inc. is seeking an Executive Assistant to the Director of Operations. This role helps streamline the DOO’s day-to-day workload, proactively solves problems, and maintains high-level communications across departments, attorneys, affiliates, and vendors.

The EA will organize commitments, prepare monthly reports, and ensure follow-through on tasks and deadlines with independent judgment. Strong MS Office skills and discretion are essential.

Qualifications

• Proven experience supporting senior executives in professional services.
• Excellent written and verbal communication; polished correspondence.
• Ability to manage confidential information with discretion.
• Strong organizational skills with attention to detail and follow-through.
• Experience anticipating needs and solving problems independently.
• Fluent in English; Spanish helpful but not required.

Responsibilities

• Manage COO calendar, schedule and reschedule with strategic timing.
• Coordinate travel logistics for attorney visits and meetings.
• Prepare polished reports, briefs, and internal communications.
• Handle calls, emails, mail, and voicemails; triage issues.
• Maintain CRM notes, follow-ups, and action item records.
• Produce monthly operational reporting with insights for the COO.
• Draft professional correspondence on behalf of the COO.
• Lead or support special projects and SOP development.

Skills

Executive support

Calendar management

Travel coordination

Reporting & briefs

Communication skills

Discretion

Bilingual EN/SP

Tools

Microsoft Office

CRM systems

Document management

Job description

Veritas Legal Plan, Inc. is seeking an Executive Assistant to the Director of Operations. This role helps streamline the DOO’s day-to-day workload, proactively solves problems, and maintains high-level communications across departments, attorneys, affiliates, and vendors.

The EA will organize commitments, prepare monthly reports, and ensure follow-through on tasks and deadlines with independent judgment. Strong MS Office skills and discretion are essential.