Strategic Executive Assistant to Operations Director

Veritas Legal Plan, Inc.; Boynton Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Veritas Legal Plan, Inc. is seeking an Executive Assistant to the Director of Operations (DOO) to streamline daily workload, anticipate needs, and drive data-driven support.

The role focuses on proactive ownership, independent decision-making, and strong communication across attorneys, affiliates, and vendors. The Executive Assistant will organize commitments, prepare monthly reports for operational decisions, and ensure follow-through on tasks and deadlines.

Qualifications

• Proven experience supporting senior executives.
• Exceptional written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Strong organizational skills with relentless attention to detail.
• Bilingual English/Spanish preferred.

Responsibilities

• Manage the COO's calendar, scheduling, rescheduling, and prioritization.
• Coordinate travel logistics for attorney visits and operational meetings.
• Prepare polished reports, internal communications, presentations, and briefing materials.
• Handle calls, emails, mail, and voicemails; triage issues.
• Ensure CRM notes, follow-ups, and action items are updated promptly.
• Maintain COO to-do lists and ensure deadlines are met.
• Oversee monthly operational reporting and cross-department workflows.
• Lead or coordinate special projects and SOPs to improve processes.

Skills

Executive support experience

Communication skills

Organizational skills

Discretion

Bilingual English/Spanish (preferred)

Tools

Microsoft Office

Job description

Veritas Legal Plan, Inc. is seeking an Executive Assistant to the Director of Operations (DOO) to streamline daily workload, anticipate needs, and drive data-driven support.

The role focuses on proactive ownership, independent decision-making, and strong communication across attorneys, affiliates, and vendors. The Executive Assistant will organize commitments, prepare monthly reports for operational decisions, and ensure follow-through on tasks and deadlines.