Strategic Executive Assistant for Leadership Team

Clean Water Services; Beaverton (OR); On-site; USD 60,000 - 85,000; Full time

Job summary

Clean Water Services is seeking two Executive Assistants to provide high-level administrative support to the Leadership Team. The role serves as a liaison among internal and external stakeholders and supports initiatives through project coordination, research, and process improvement.

Responsibilities include managing Leadership Team calendars, coordinating meetings, handling confidential information, and preparing agendas and materials for boards and committees.

Qualifications

• 3 years of executive-level administrative support.
• 6 months leading or supervising administrative staff.
• Specialized training in office administration or related fields.
• Possesses and maintains a valid state-issued driver’s license.

Responsibilities

• Liaises among departments, officials, partners, and external agencies.
• Manages Leadership Team calendars, travel, scheduling, and meetings.
• Maintains confidentiality of sensitive information and records.
• Coordinates meeting logistics, agendas, and materials for Leadership Team.
• Prepares and distributes board agendas, packets, and minutes.

Skills

Communication skills

Calendaring

Executive support

Meeting coordination

Document preparation

Education

Driver's license

Tools

Microsoft Office Suite

Asana

Adobe

DocuSign

Oracle

Job description

Clean Water Services is seeking two Executive Assistants to provide high-level administrative support to the Leadership Team. The role serves as a liaison among internal and external stakeholders and supports initiatives through project coordination, research, and process improvement.

Responsibilities include managing Leadership Team calendars, coordinating meetings, handling confidential information, and preparing agendas and materials for boards and committees.