Strategic Executive Assistant to Leadership

Kids for the Future; San Marcos (CA); On-site; USD 74,000 - 80,000; Full time

Job summary

Wellness Together in the United States is seeking an Executive Assistant II to provide high-level administrative support to our senior leadership team. You will manage calendars, coordinate travel, draft communications, and triage inquiries with discretion and accuracy.

The role requires strong organizational skills, 2+ years of experience in office management, and a Bachelor’s degree (or an equivalent combination). This is a full-time, exempt position reporting to Executive Leadership.

Qualifications

• 2+ years of experience in an administrative or office management role (preferred).
• Bachelor’s degree preferred; Associate degree with equivalent high-level experience accepted.

Responsibilities

• Executive & Calendar Support: Manage complex executive calendars, virtual meeting links, agendas, and prep materials.
• Meeting Logistics: Coordinate meeting details, take notes, track follow-up items with leadership.
• Travel Planning: Design detailed travel itineraries including flights, accommodations, and schedules.
• Inbox & Inquiry Triage: Filter and manage executive email inboxes, respond or escalate as needed.
• Executive Correspondence: Draft and proofread high-level emails, reports, presentations, and speeches.
• Data & Research: Collect data and prepare reports for leadership.

Skills

Executive support

Calendar management

Communication

Discretion

Organization

Problem solving

Education

Bachelor’s degree preferred; Associate degree with equivalent high-level experience accepted

Tools

Google Suite

macOS

Microsoft Office

Zoom

Job description

Wellness Together in the United States is seeking an Executive Assistant II to provide high-level administrative support to our senior leadership team. You will manage calendars, coordinate travel, draft communications, and triage inquiries with discretion and accuracy.

The role requires strong organizational skills, 2+ years of experience in office management, and a Bachelor’s degree (or an equivalent combination). This is a full-time, exempt position reporting to Executive Leadership.