Strategic Executive Assistant to Leadership Team

Southern Glazer's Wine & Spirits; Monument (CO); On-site; USD 33,000 - 55,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) plan

Tuition assistance

Wellness program

Parental leave

Vacation accrual

Paid sick leave

Job summary

Southern Glazer’s Wine & Spirits in Monument, CO seeks an Executive Assistant to provide high-level administrative support to the Senior VP, VP, and leadership team, coordinating calendars, travel, and meetings to enable executive priorities.

The role requires a Bachelor’s degree with 5+ years’ experience, exceptional organizational and customer-service skills, and a commitment to confidentiality. This full-time position offers extensive benefits and a dynamic, growth-focused environment.

Qualifications

• Bachelor’s degree plus five years of experience; or an equivalent combination of education and experience.
• Proficient in Microsoft Office Suite
• Excellent time management skills, self-driven multitasker able to work with heavy interruptions, time constraints, and strict deadlines
• Great organizational skills and attention to detail are required in handling clients, documentation, and priorities
• Excellent customer service skills in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments
• Ability to work independently and efficiently, organizing and prioritizing work to meet deadlines
• Ability to exhibit a high level of integrity and commitment to maintaining confidential information

Responsibilities

• Create, edit, and prepare presentation materials for sales executives (as applicable)
• Analyze and report on monthly, quarterly, and year-to-date sales volume trends
• Develop custom queries within proprietary sales tracking systems
• Compare wine and spirits sales across categories, price points, and market segments for use in presentations and business reviews
• Monitor and track budgets, expenses, service contracts, and supplier fiscal data
• Manage logistics and agendas for meetings, dinners, off-site functions, and special events—including travel and hotel arrangements
• Screen incoming calls to the Executive team, assess urgency, and respond based on knowledge of preferences, priorities, and availability
• Maintain and communicate executive availability through calendar oversight, including appointments and travel
• Screen incoming calls to the Executive team, assess urgency, and respond based on knowledge of preferences, priorities, and availability
• Maintain and communicate executive availability through calendar oversight, including appointments and travel Prioritize and process all incoming correspondence to the President’s office
• Support a variety of internal customer groups with adaptability and professionalism
• Prepare and process expense reports, operational invoices, meeting minutes, and internal communications
• Coordinate and maintain senior management calendars, meetings, and conference calls
• Arrange travel for management, including transportation, lodging, and itineraries
• Ensure attention to detail in office operations and related departmental functions
• Supervise the reception area and administrative support staff
• Perform other job-related duties as assigned

Skills

Time management

Multitasking

Organizational skills

Customer service

Independent work

Integrity

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Southern Glazer’s Wine & Spirits in Monument, CO seeks an Executive Assistant to provide high-level administrative support to the Senior VP, VP, and leadership team, coordinating calendars, travel, and meetings to enable executive priorities.

The role requires a Bachelor’s degree with 5+ years’ experience, exceptional organizational and customer-service skills, and a commitment to confidentiality. This full-time position offers extensive benefits and a dynamic, growth-focused environment.