Strategic Executive Assistant to Leaders | Scheduling & Projects

The Society of St. Vincent de Paul - Cincinnati; Cincinnati (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

The Society of St. Vincent de Paul - Cincinnati is seeking an Executive Administrative Assistant to provide advanced administrative and executive support to one or more senior leaders.

You will manage calendars, prepare communications, and coordinate meetings and projects to keep leadership aligned with deadlines. This role requires strong Microsoft 365 skills, discretion with confidential information, and the ability to work independently in a fast-paced nonprofit environment.

Qualifications

• Three to seven years of progressively responsible administrative or executive-support experience.
• Advanced proficiency with Microsoft 365 applications.
• Experience supporting senior leaders or managing complex calendars, communications, meetings, and confidential information.

Responsibilities

• Provide proactive administrative support to one or more executive leaders.
• Independently manage complex calendars and prioritize routine requests.
• Coordinate meetings, site visits, trainings, and leadership sessions.
• Prepare agendas, briefing materials, presentations, reports, and executive documents.
• Draft and route executive communications with appropriate judgment and tone.

Skills

Administrative support

Executive support

Calendar management

Microsoft 365

Communication

Attention to detail

Independent work

Education

Bachelor/Associate in business administration or related field

High school diploma

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

The Society of St. Vincent de Paul - Cincinnati is seeking an Executive Administrative Assistant to provide advanced administrative and executive support to one or more senior leaders.

You will manage calendars, prepare communications, and coordinate meetings and projects to keep leadership aligned with deadlines. This role requires strong Microsoft 365 skills, discretion with confidential information, and the ability to work independently in a fast-paced nonprofit environment.