Senior Executive Assistant & Operations Partner

St. Vincent de Paul District Council of Cincinnati; Cincinnati (OH); On-site; USD 52,000 - 70,000; Full time

Job summary

St. Vincent de Paul District Council of Cincinnati seeks an Executive Administrative Assistant to provide advanced support to one or more executives. You will manage complex calendars, prep communications, and coordinate meetings, while helping leadership track commitments and deadlines.

The role requires proactive organization, strong writing skills, and the ability to work independently with sensitive information, collaborating with stakeholders across departments.

Qualifications

• Three to seven years of progressively responsible administrative or executive-support experience.
• Experience supporting senior leaders or managing complex calendars, communications, meetings, projects, and confidential information.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared-document environments.
• Strong writing, proofreading, organization, prioritization, and follow-through skills.
• Ability to work independently, exercise sound judgment, and manage competing priorities.

Responsibilities

• Provide proactive administrative support to one or more assigned executive leaders.
• Independently manage complex calendars, prioritize routine requests, resolve scheduling conflicts, protect executive time.
• Coordinate internal and external meetings, site visits, interviews, trainings, leadership sessions, and events.
• Prepare agendas, briefing materials, presentations, reports, policies, and meeting packets.
• Draft, review, edit, and route executive correspondence and communications with appropriate tone.
• Attend leadership and project meetings; capture decisions and action items; identify risks and escalate as needed.
• Track projects, deadlines, commitments, renewals, and action items; obtain status updates.
• Maintain executive dashboards and annual calendars; support committees and boards.
• Coordinate onboarding logistics for leaders with HR, IT, Facilities, and managers.
• Manage document routing, approvals, signatures, version control, and filing.

Skills

Strong writing & proofreading

Organization & prioritization

Independent work with good judgment

Communication & follow-through

Education

High school diploma or equivalent

Associate or bachelor’s degree (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Microsoft 365

Job description

St. Vincent de Paul District Council of Cincinnati seeks an Executive Administrative Assistant to provide advanced support to one or more executives. You will manage complex calendars, prep communications, and coordinate meetings, while helping leadership track commitments and deadlines.

The role requires proactive organization, strong writing skills, and the ability to work independently with sensitive information, collaborating with stakeholders across departments.