Strategic Executive Assistant to Investment Team

Millennium; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Millennium seeks an organized, service‑oriented administrative professional to support a small investment team in Houston. You will manage calendars, coordinate meetings, arrange travel, and handle expense reporting while maintaining a high level of professionalism under pressure.

The role emphasizes independent work and collaboration with senior associates, with proficiency in MS Office and multiple video conferencing tools. Prior investment‑firm exposure is a plus.

Qualifications

• Strong organizational skills across multiple professionals.
• Responsive, service‑oriented approach to requests.
• Persistence and sound judgment for follow-ups.
• Experience supporting high‑performing professionals in fast‑paced environments.
• Professional, approachable demeanor; able to work independently and with others.
• Proficiency with MS Office and Outlook; familiarity with Zoom/Teams/Webex.
• Experience with Concur and Workday travel/benefits systems.
• Prior investment firm experience preferred.

Responsibilities

• Support a dedicated investment team of approximately 5–10 professionals with daily administrative and operational workflows.
• Manage complex calendars, schedule calls, and coordinate meetings across multiple professionals.
• Arrange travel and process expense reports accurately and promptly.
• Coordinate ad hoc projects and requests, ensuring timely execution and clear follow‑through.
• Track tasks, deadlines, and outstanding items to ensure requests are completed and details are not overlooked.
• Provide reliable support during core working hours, typically 7:30–8:00 a.m. to 4:00 p.m. ET, Monday through Friday.

Skills

Organization

Customer focus

Follow-through

Teamwork

MS Office

Video conferencing

Concur/Workday

Investment support

Investment firm experience

Tools

Outlook

Zoom

Microsoft Teams

Webex

Concur

Workday

Job description

Millennium seeks an organized, service‑oriented administrative professional to support a small investment team in Houston. You will manage calendars, coordinate meetings, arrange travel, and handle expense reporting while maintaining a high level of professionalism under pressure.

The role emphasizes independent work and collaboration with senior associates, with proficiency in MS Office and multiple video conferencing tools. Prior investment‑firm exposure is a plus.