Executive Assistant

Millennium; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Millennium seeks an organized, service‑oriented administrative professional to support a small investment team in Houston. You will manage calendars, coordinate meetings, arrange travel, and handle expense reporting while maintaining a high level of professionalism under pressure.

The role emphasizes independent work and collaboration with senior associates, with proficiency in MS Office and multiple video conferencing tools. Prior investment‑firm exposure is a plus.

Qualifications

• Strong organizational skills across multiple professionals.
• Responsive, service‑oriented approach to requests.
• Persistence and sound judgment for follow-ups.
• Experience supporting high‑performing professionals in fast‑paced environments.
• Professional, approachable demeanor; able to work independently and with others.
• Proficiency with MS Office and Outlook; familiarity with Zoom/Teams/Webex.
• Experience with Concur and Workday travel/benefits systems.
• Prior investment firm experience preferred.

Responsibilities

• Support a dedicated investment team of approximately 5–10 professionals with daily administrative and operational workflows.
• Manage complex calendars, schedule calls, and coordinate meetings across multiple professionals.
• Arrange travel and process expense reports accurately and promptly.
• Coordinate ad hoc projects and requests, ensuring timely execution and clear follow‑through.
• Track tasks, deadlines, and outstanding items to ensure requests are completed and details are not overlooked.
• Provide reliable support during core working hours, typically 7:30–8:00 a.m. to 4:00 p.m. ET, Monday through Friday.

Skills

Organization

Customer focus

Follow-through

Teamwork

MS Office

Video conferencing

Concur/Workday

Investment support

Investment firm experience

Tools

Outlook

Zoom

Microsoft Teams

Webex

Concur

Workday

Job description

About Millennium

Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium's mission is to deliver results for our investors.

About Millennium

Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium's mission is to deliver results for our investors. Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.

Meet the Team

Millennium's Trading teams operate in a dynamic and entrepreneurial environment, supported by the firm's resources, technology, and commitment to market innovation. Working across global markets, teams combine specialization and expertise with a rigorous risk framework and a collaborative culture focused on delivering high-quality results.

What You'll Do

• Support a dedicated investment team of approximately 5-10 professionals with daily administrative and operational workflows.
• Manage complex calendars, schedule calls, and coordinate meetings across multiple professionals.
• Arrange travel and process expense reports accurately and promptly.
• Coordinate ad hoc projects and requests, ensuring timely execution and clear follow-through.
• Track tasks, deadlines, and outstanding items to ensure requests are completed and details are not overlooked.
• Provide reliable support during core working hours, typically 7:30-8:00 a.m. to 4:00 p.m. ET, Monday through Friday.

What You Bring

• Strong organizational skills and the ability to manage competing schedules, tasks, and deadlines across multiple professionals.
• A responsive, service-oriented approach, with a commitment to acknowledging requests promptly and driving them through completion.
• Persistence and sound judgment when following up on unresolved items.
• Experience supporting high-performing professionals in a fast-paced, high-accountability environment.
• A professional, approachable demeanor and the ability to work effectively both independently and collaboratively.
• Proficiency with Microsoft Office, including Outlook; video-conferencing platforms such as Zoom, Microsoft Teams, and Webex; and travel and benefits systems such as Concur and Workday.
• Prior experience at an investment firm, including a multi-strategy hedge fund, is preferred but not required.