Executive Assistant

Millennium Management LLC; East Greenwich, West Palm Beach, Miami, Houston (RI, FL, FL, TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Millennium Management LLC is seeking an Executive Assistant to support a dedicated investment team of approximately 5–10 professionals. You will manage complex calendars, coordinate meetings, arrange travel, and process expense reports, ensuring timely execution.

The role requires a proactive, service-oriented approach, strong organization, and proficiency with Office tools and video conferencing; prior investment-firm experience is preferred.

Qualifications

• Strong organization and time-management skills for juggling multiple professionals.
• Experience coordinating complex calendars, meetings, and travel arrangements.
• Proactive, service-oriented approach with excellent follow-through.

Responsibilities

• Support a dedicated investment team of approximately 5–10 professionals with daily administrative and operational workflows.
• Manage complex calendars, schedule calls, and coordinate meetings across multiple professionals.
• Arrange travel and process expense reports accurately and promptly.
• Coordinate ad hoc projects and requests, ensuring timely execution and clear follow-through.
• Track tasks, deadlines, and outstanding items to ensure requests are completed and details are not overlooked.
• Provide reliable support during core working hours, typically 7:30–8:00 a.m. to 4:00 p.m. ET, Monday through Friday.

Skills

Organizational skills

Calendar management

Communication

Proactive

Tools

Microsoft Office

Outlook

Zoom

Microsoft Teams

Webex

Concur

Workday

Job description

Executive Assistant

About Millennium

Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.

Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.

Meet the Team

Millennium’s Trading teams operate in a dynamic and entrepreneurial environment, supported by the firm’s resources, technology, and commitment to market innovation. Working across global markets, teams combine specialization and expertise with a rigorous risk framework and a collaborative culture focused on delivering high-quality results.

What You’ll Do

• Support a dedicated investment team of approximately 5–10 professionals with daily administrative and operational workflows.
• Manage complex calendars, schedule calls, and coordinate meetings across multiple professionals.
• Arrange travel and process expense reports accurately and promptly.
• Coordinate ad hoc projects and requests, ensuring timely execution and clear follow-through.
• Track tasks, deadlines, and outstanding items to ensure requests are completed and details are not overlooked.
• Provide reliable support during core working hours, typically 7:30–8:00 a.m. to 4:00 p.m. ET, Monday through Friday.

What You Bring

• Strong organizational skills and the ability to manage competing schedules, tasks, and deadlines across multiple professionals.
• A responsive, service-oriented approach, with a commitment to acknowledging requests promptly and driving them through completion.
• Persistence and sound judgment when following up on unresolved items.
• Experience supporting high-performing professionals in a fast-paced, high-accountability environment.
• A professional, approachable demeanor and the ability to work effectively both independently and collaboratively.
• Proficiency with Microsoft Office, including Outlook; video-conferencing platforms such as Zoom, Microsoft Teams, and Webex; and travel and benefits systems such as Concur and Workday.
• Prior experience at an investment firm, including a multi-strategy hedge fund, is preferred but not required.