Executive Assistant to a Fast-Paced Investment Team

Millennium; West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Millennium is seeking an organized, service-oriented assistant to support a dedicated investment team of 5–10 professionals. You will manage complex calendars, schedule calls, coordinate meetings across multiple colleagues, arrange travel, and process expense reports promptly.

In a fast-paced, high-accountability environment you will track tasks and deadlines, follow up on requests, and provide reliable support during core working hours (7:30–4:00 ET).

Qualifications

• Strong organizational skills and ability to manage competing schedules, tasks and deadlines across multiple professionals.

Responsibilities

• Assist a dedicated investment team of 5–10 professionals with daily administrative workflows.
• Manage complex calendars, schedule calls, and coordinate meetings across multiple professionals.
• Arrange travel and process expense reports accurately and promptly.
• Coordinate ad hoc projects and requests, ensuring timely execution and follow-through.
• Track tasks, deadlines and outstanding items to ensure requests are completed.
• Provide reliable support during core working hours, typically 7:30–8:00 a.m. to 4:00 p.m. ET, Monday through Friday.

Skills

Organizational skills

Service-oriented

Following up on requests

Independent & collaborative

Professional demeanor

Tools

Microsoft Office

Outlook

Zoom

Microsoft Teams

Webex

Concur

Workday

Job description

Millennium is seeking an organized, service-oriented assistant to support a dedicated investment team of 5–10 professionals. You will manage complex calendars, schedule calls, coordinate meetings across multiple colleagues, arrange travel, and process expense reports promptly.

In a fast-paced, high-accountability environment you will track tasks and deadlines, follow up on requests, and provide reliable support during core working hours (7:30–4:00 ET).