Strategic Executive Assistant to Growth Leaders

Altana; Brooklyn (OH); On-site; USD 75,000 - 120,000; Full time

Benefits offered by this job

Competitive base salary

Learning & development

Health benefits

Paid time off

Equity program

Parental leave

Job summary

Altana is seeking an experienced Executive Assistant to the Growth team in the United States. You will manage complex calendars, coordinate meetings across international time zones, arrange travel for executives, and handle high-level relationship management with internal teams and external partners.

The role requires strong discretion, proactive problem-solving, and proficiency with AI tools. You will support multiple senior leaders in a fast-paced, high-growth startup environment and

Qualifications

• 5+ years of Executive Assistant experience supporting multiple senior leaders in a fast-paced, high-growth company.
• Excellent interpersonal and written/verbal communication across diverse stakeholders.
• Proactive, highly organized with rigorous attention to detail; proficient with AI tools.

Responsibilities

• Calendar management: coordinate complex calendars, identify conflicts, prioritize engagements, and communicate with stakeholders.
• Meeting coordination: arrange internal/external meetings across time zones, prepare agendas and follow-ups.
• Travel arrangements: organize executive travel, including transportation, accommodations, and events.
• Expense management: process and manage expense reporting with accuracy and policy compliance.
• Relationship management: act as primary contact between executives, teams, and external partners.
• Event coordination: plan and execute internal and external events, manage vendors and budgets.
• Support team backup: cover for other EAs and support staff as needed.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense reporting

Relationship management

Event coordination

Discretion & confidentiality

AI tools familiarity

Cross-functional collaboration

Tools

Google Suite

Slack

MS Office

Apple products

Job description

Altana is seeking an experienced Executive Assistant to the Growth team in the United States. You will manage complex calendars, coordinate meetings across international time zones, arrange travel for executives, and handle high-level relationship management with internal teams and external partners.

The role requires strong discretion, proactive problem-solving, and proficiency with AI tools. You will support multiple senior leaders in a fast-paced, high-growth startup environment and