Strategic Executive Assistant to Global Leadership Team

Astrodyne TDI; Hackettstown (NJ); On-site; USD 85,000 - 115,000; Full time

Job summary

Astrodyne TDI is seeking an Executive Assistant to provide high-level administrative support to the Executive Leadership Team. You will manage complex calendars, coordinate meetings, travel, and communications, and handle confidential information with discretion.

Ideal candidates have at least 5 years of experience supporting senior executives, a Bachelor’s degree (or equivalent), and advanced proficiency with Microsoft Office.

Qualifications

• Minimum of 5 years of progressively responsible administrative experience supporting senior executives.
• Bachelor’s degree preferred or an equivalent combination of education and relevant work experience.
• Advanced proficiency with Microsoft Office Suite.

Responsibilities

• Manage complex calendars for multiple executives, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, including logistics, agendas, conference rooms, virtual meeting platforms, presentation materials, and follow-up action items.
• Monitor and prioritize executive correspondence, ensuring timely responses and appropriate follow-up.
• Prepare, proofread, and distribute professional correspondence, reports, presentations, meeting materials, and other executive communications.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, visas (when applicable), and expense reporting.
• Screen telephone calls and visitors, directing inquiries appropriately while maintaining a high level of professionalism.
• Maintain executive files, electronic records, organizational documents, and other confidential information.
• Create and format presentations, spreadsheets, reports, and executive-level communications.
• Maintain organizational charts, leadership contact information, and other executive reference materials.
• Record meeting minutes, document action items, and follow up on assigned deliverables as requested.
• Support the planning and execution of leadership meetings, company events, employee engagement activities, and executive off-site meetings.
• Assist with onboarding activities for new leaders and employees as needed.
• Coordinate office-related activities including visitor logistics, conference room scheduling, office supplies, and general administrative support.
• Serve as a liaison between executive leadership and internal departments while maintaining positive working relationships throughout the organization.
• Provide administrative support for special projects and strategic initiatives as assigned.
• Provide backup support to other administrative professionals when necessary.
• Handle sensitive business, financial, personnel, and strategic information with the highest degree of confidentiality, integrity, and discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

SharePoint

Job description

Astrodyne TDI is seeking an Executive Assistant to provide high-level administrative support to the Executive Leadership Team. You will manage complex calendars, coordinate meetings, travel, and communications, and handle confidential information with discretion.

Ideal candidates have at least 5 years of experience supporting senior executives, a Bachelor’s degree (or equivalent), and advanced proficiency with Microsoft Office.