Strategic Executive Assistant to General Counsel

Valley Bank; Morristown (NJ); On-site; USD 65,000 - 100,000; Full time

Job summary

Valley Bank in Morristown, NJ seeks an Executive Assistant to support the General Counsel. The role requires high-level organizational skills, calendar management, complex scheduling, and cross-functional coordination within a prestigious banking environment.

You will manage documents, travel, and confidential files, assist with contract workflows, and support regulatory filings while maintaining discretion and professional communication with executives and boards.

Qualifications

• Ability to work fast and accurately under pressure.
• Excellent organization and time management.
• Proactive, resourceful, solution-oriented mindset.
• Interpersonal skills to interact with all levels of executives and Board members.
• Strong project management skills.
• Excellent written and verbal communication.
• Attention to detail and ability to manage priorities.

Responsibilities

• Manage, prioritize, and maintain a busy calendar for the General Counsel; arrange travel as needed.
• Coordinate communication to stay aligned with changing priorities.
• Administer cross-functional legal projects and update status.
• Prepare and edit documents, reports, spreadsheets, agendas, and presentations.
• Organize confidential legal files and records with discretion.
• Assist paralegals with contract lifecycle management and deadlines.
• Support attorneys with compliance and regulatory filings.
• Coordinate with internal departments and external counsel.
• Serve as administrative contact for stakeholders.
• Prepare expense reports, process invoices, and monitor the legal budget.

Skills

Calendar management

Communication

Proactive/initiative

Interpersonal skills

Project management

Administrative support

Microsoft Office

Written/verbal communication

Discretion/confidentiality

Multitasking

Executive communication with Board

Education

HS Diploma or GED

Associates degree in office management

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Valley Bank in Morristown, NJ seeks an Executive Assistant to support the General Counsel. The role requires high-level organizational skills, calendar management, complex scheduling, and cross-functional coordination within a prestigious banking environment.

You will manage documents, travel, and confidential files, assist with contract workflows, and support regulatory filings while maintaining discretion and professional communication with executives and boards.