Executive Assistant, Legal

Valley National Bank; Morristown (NJ); On-site; USD 73,000 - 126,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition reimbursement

Paid time off

Mental health support

Adoption reimbursement

Job summary

Valley Bank is seeking an Executive Assistant to provide high-level support to the General Counsel and oversee daily operations of the Legal Department. The role requires strong calendar management, travel coordination, and meticulous document handling.

Your experience in fast-paced corporate environments, excellent communication, and ability to manage confidential records will be essential. Full-time role with competitive benefits is offered.

Qualifications

• Ability to work fast and accurately under pressure with professionalism.
• Excellent organization and time management to juggle priorities.
• Proactive, resourceful mindset with initiative.
• Strong interpersonal skills to interact with executives and board members.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; familiarity with document management systems.

Responsibilities

• Manage, prioritize, and maintain a busy calendar for the General Counsel; arrange travel as needed.
• Coordinate communication with the General Counsel to track priorities and prepare meetings.
• Oversee key Legal Department projects with cross-functional teams; update milestones.
• Prepare and edit documents, reports, agendas, and presentations.
• Maintain confidential legal files and records with discretion.
• Assist paralegals with contract lifecycle management and deadlines.
• Support compliance and regulatory filings; handle document prep and logistics.
• Coordinate with internal departments and external counsel as needed.
• Serve as the department's administrative point of contact with stakeholders.
• Prepare expense reports, process invoices, and monitor the legal budget.

Skills

Calendar management

Travel coordination

Interpersonal skills

Professional communication

Microsoft Office

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

Document management systems

Job description

At Valley Bank, we believe in people's growth potential. We invest in it. We protect it. We focus it. For nearly 100 years, we've been the Bank that clients from every industry turn to for our expertise, strategies, and advice--building the kind of trust that can fuel every goal. We are the leading relationship bank built for growth--with over $60 billion in assets, 3,800 experts, and more than 200 consumer branches and commercial banking offices in communities across the US.
At Valley, we're all driven by an ambition that goes deeper than just having a job. That's why when you work for us, we make it our goal to help you focus on what drives you--working to turn your passions and strengths into assets you can use to propel your ambitions and build the professional legacy you want. Because when we say we're a relationship bank built for growth, that's not just reserved for our clients--that includes all our associates as well.
The Executive Assistant will provide high-level support to the General Counsel, and with the ability to exercise independent judgement in matters of significance, will oversee the daily administrative operations of the Legal Department.

Expected Work Hours

40

Job Description

Responsibilities include but are not limited to:

• Manage, prioritize, and maintain a busy and dynamic calendar of internal and external meetings, events, and appointments, both in person and online for the General Counsel; anticipate and arrange travel as needed.
• Maintain communication with the General Counsel to stay on top of changing priorities, and to ensure preparation and organization for all meetings and events.
• Proactively administer and monitor key Legal Department projects, some with cross-functional teams; update Legal team members on status and milestones as needed.
• Prepare and edit correspondence, reports, spreadsheets, agendas, presentations and other documents in appropriate formats.
• Maintain and organize legal files and confidential records. Handle sensitive information with the highest level of confidentiality and professionalism.
• Assist paralegals with contract lifecycle management and other Legal Department systems, including tracking deadlines and renewals.
• Support attorneys responsible for compliance and regulatory filings, including document preparation and submission logistics.
• Coordinate with internal departments and external counsel as needed.
• Serve as the Legal Department's administrative point of contact for internal and external stakeholders.
• Prepare expense reports, process invoices and monitor the budget for the legal team.
  Align with other executive assistants on company procedures, administrative processes, and best practices.

Requirements

Required Skills:

• Ability to work fast and accurately under pressure, always maintaining professional disposition.
• Impeccable organization and time management, with the resilience to adapt and juggle multiple priorities effectively.
• A proactive, resourceful and solution-oriented mindset, anticipating needs and taking initiative.
• High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members.
• Excellent communication and customer service skills (both verbal and written).
• High proficiency in Microsoft Office Suite (including PowerPoint, Word, Excel, Outlook, and Teams); familiarity with document management systems.
• Excellent written and verbal communication skills.
• Strong organizational skills, judgement, discretion, and a proactive approach.
• High attention to detail and ability to manage multiple priorities independently.
• Familiarity with legal terminology and processes is a plus.

Required Experience

• High School Diploma or GED; associate's degree in office management or related field preferred.
• Minimum of 7 years of executive administrative experience in a corporate environment.

Full-time/Part-time

Full-time

FLSA

Exempt

Total Rewards Summary

We provide a comprehensive and competitive total rewards package including base salary determined by factors such as the role, relevant experience, skill set, and geographical location. Eligible positions may also be eligible to receive commission-based compensation and/or discretionary incentive compensation, which may be awarded as cash or forfeitable equity, recognizing individual performance and contributions.
In addition to financial compensation, we offer a robust suite of benefits tailored to meet diverse employee needs based on eligibility criteria.

• These include comprehensive health care and insurance plans
• retirement savings options
• tuition and adoption reimbursement programs
• paid time off
• mental health support
• other valuable benefits programs

Further details regarding total compensation and benefits will be shared during the hiring process.

Pay Range

$73,700.00 - $125,800.00 / year

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

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Employer Privacy Policy

Valley is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status or characteristic.

If you are a person with a disability and need a reasonable accommodation to search or apply for a career opportunity, please call us at 800-652-6500, option 2, for assistance with an alternate method of access. A response to your accommodation request may take up to two business days. Other inquiries to this number will not receive a response.

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