Hybrid Executive Assistant to Founders | Calendar & Travel

C-SUITE ASSISTANTS; Chicago (IL); Hybrid; USD 85,000 - 115,000; Full time

Job description

A consulting firm is looking for an Executive Assistant to support the Co-Founders. The role is hybrid: 4 days in office, Fridays remote.

About the Job:

• Coordinate and prioritize meetings for the executives
• Vet and prioritize the executive’s emails
• Maintain calendars and prioritize on the executive’s behalf
• Prepare materials for meetings: agendas, reminders, materials, notes, next steps
• Own executive task tracking and follow-up, ensuring priorities, commitments, and deadlines are completed
• Manage up on behalf of execs: keep team on track
• Serve as the first point of contact for the executive office including client contact
• Assist with preparation and coordination of leadership meetings, strategic planning sessions, and company initiatives
• Maintain CRM, contact databases, and client relationship information
• Coordinate logistics for all-company events
• Coordinate complex travel arrangements, including flights, hotels, transportation, agendas, and changes and create itineraries. Process expense reports
• Make personal appointments and reservations and book personaltravel and researchvacation options
• Office Managerduties: coordinate clientgifting, order snacks/lunches for staff, order supplies for the office and be the point of contact with the building
• Some off-houravailability required

AboutYou:

• Minimum of 6 years of experience supporting a C-level executive
• BA/BS from a college or university
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Comfortable managing up and keeping busy executives on track
• Able to work independently without a lot of direction
• Strong communication skills: written and verbal
• Strategic thinker who remains calm when there are shifting priorities
• Understand the importance of confidentiality and trust when supporting Founders
• Polished, professional demeanor and the gravitas to interact with high-level executives

Salary, Bonus, Benefits (medical, dental vision), 401K, Paid Vacation Hours: 8-5