Strategic Executive Assistant to Fiscal Services Director

National Federation of the Blind; Baltimore (MD); On-site; USD 60,000 - 64,000; Full time

Job summary

The National Federation of the Blind in Baltimore, MD is seeking an Assistant to the Executive Director of Fiscal Services to support the executive director and the fiscal services department, helping manage business activities and ensure timely, accurate completion of tasks.

The role demands high organization, detail-orientation, ability to prioritize, and teamwork across senior management; experience as an executive assistant in a nonprofit is preferred, with proficiency in Excel and Microsoft

Qualifications

• Strong skills using Microsoft Office: Excel, Word, and Outlook. Access experience a plus.
• Ability to work in a team and independently.
• High executive functioning skills to prioritize and complete tasks.
• Basic understanding of databases a plus.
• Capable and willing to learn new skills.
• Knowledge of standard English including grammar, punctuation, and mechanics are a must.

Responsibilities

• Assist the executive director and other senior management as necessary.
• Monitor the executive director’s email for follow-up and action items.
• Manage executive director’s calendar, scheduling meetings and identifying conflicts.
• Submit expense reports for the executive director.
• Monitor corporate credit cards for activity and collect receipts to submit monthly statements for payment, work with other departments to ensure timely processing.
• Monitor credit card processor accounts for unusual activity and process refunds.
• Manage office supplies including Braille paper processing for programs.
• Assist in processing estate/bequests including managing database, reviewing trusts and Wills, and monitoring estate/bequest email.
• Make flight reservations for the Federation staff for the annual national convention.
• Prepare Excel workbooks for department executives during the budget process.
• Assist with the annual audit by preparing and submitting assigned documentation.
• Maintain fiscal services files, including paper and electronic business records.
• Write and maintain fiscal services processes
• Performing other duties as assigned or determined.

Skills

Microsoft Office

Excel

Word

Outlook

Access

Job description

The National Federation of the Blind in Baltimore, MD is seeking an Assistant to the Executive Director of Fiscal Services to support the executive director and the fiscal services department, helping manage business activities and ensure timely, accurate completion of tasks.

The role demands high organization, detail-orientation, ability to prioritize, and teamwork across senior management; experience as an executive assistant in a nonprofit is preferred, with proficiency in Excel and Microsoft