Executive Assistant to CFO

ADAPT Community Network; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Industry-leading benefits

Commitment to inclusion

Job summary

ADAPT Community Network is seeking an Executive Assistant to the CFO based in New York, NY. This full-time role involves high-level administrative support, managing the CFO's calendar, preparing meeting materials, and coordinating executive travel. Candidates should have a college degree preference and prior experience supporting executive roles in a non-profit setting. The position offers a salary of $80,000-$90,000 annually, along with industry-leading benefits, fostering an inclusive environment for diverse candidates.

Qualifications

• Prior experience of executive-level administrative support experience, preferably within a non-profit or mission-driven organization.
• Strong attention to detail with the ability to manage multiple priorities independently.
• Ability to work full-time in an in-person environment.

Responsibilities

• Manage the CFO's calendar, including scheduling and prioritization.
• Prepare the CFO for meetings by developing agendas and materials.
• Coordinate logistics for executive meetings and events.
• Support preparation of materials for Board and Committee meetings.

Skills

Organizational skills

Time management

Problem-solving

Interpersonal skills

Communication skills

Discretion

Microsoft Office Suite

Education

College degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Job Type

Full-time

Job Overview

The Executive Assistant to the Chief Financial Officer (CFO) provides high-level administrative and operational support to advance Finance priorities and ensure seamless day-to-day execution. Serving as a trusted support to the CFO, this role manages complex scheduling, executive communications, and key initiatives while exercising sound judgment, anticipating needs, and handling sensitive information with discretion. The position regularly interfaces with senior leadership, Board members, and external stakeholders.

Responsibilities

Executive Support and Calendar Management

• Manage the CFO's calendar, including scheduling, prioritization, and conflict resolution across internal and external stakeholders.
• Prepare the CFO for meetings by developing agendas, briefing materials, and presentations.
• Coordinate and support meetings, including logistics, materials, minute-taking, and follow-up on action items.
• Serve as a gatekeeper and liaison, prioritizing requests and ensuring alignment with organizational priorities.
• Maintain awareness of key initiatives and organizational dynamics to proactively support the CFO's commitments.
• Coordinate all aspects of executive travel, including itineraries, logistics, and expense reporting.
• Support planning and execution of key events, including leadership meetings and annual staff convenings.

Operations & Project Coordination

• Coordinate recurring Finance team meetings, driving agenda development, logistics, and accountability for follow-ups.
• Track and manage the CFO's priorities, projects, and reporting calendar to ensure timely execution.
• Support cross-functional initiatives by gathering information, preparing materials, and facilitating communication across departments.
• Develop and maintain reports, documents, and presentations to support decision-making.
• Draft and manage executive correspondence and maintain key contact records.

Board & Committee Support

• Support preparation of materials for Board and Committee meetings, including financial reviews and presentations.
• Maintain documentation and tracking of Board and Committee minutes to support audit readiness and compliance.
• Coordinate logistics and materials for executive-level meetings and governance activities.

Additional Responsibilities

• Provide administrative support to the executive office as needed.
• Support special projects, including process and workflow improvements.
• Perform other duties as assigned in support of the Finance function and organizational priorities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• College degree preferred.
• Prior experience of executive-level administrative support experience, preferably within a non-profit or mission-driven organization.
• Advanced proficiency in Microsoft Office Suite, including Excel (data analysis), Word (document creation), and PowerPoint (executive presentations).
• Exceptional organizational, time management, and problem-solving skills with strong attention to detail.
• Demonstrated ability to manage multiple priorities independently in a fast-paced environment.
• Strong interpersonal and communication skills, with the ability to engage effectively with senior leaders, Board members, and external stakeholders.
• High level of professionalism, discretion, and integrity in handling confidential information.
• Adaptability and sound judgment in responding to shifting priorities and urgent needs.
• Collaborative, proactive mindset with a commitment to continuous improvement.
• Ability to work full-time in an in-person environment.
• Passion for ADAPT's mission and demonstrates a commitment to the non-profit disability sector.

Compensation

$80,000 - $90,000 Annually + Industry-Leading Benefits!

Equal Opportunity Employer

ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.