Strategic Executive Assistant to Finance Leaders

Solace; Northern (KY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Solace is seeking an Executive Assistant to provide dedicated support to senior leaders across the Finance Department. This strategic partner will enable executives to operate efficiently, manage complex calendars, travel, and coordinate leadership events while maintaining high discretion and confidentiality.

The ideal candidate brings 5+ years of experience supporting VP/C-suite executives in a fast-growing fintech environment, exceptional calendar management, and strong written communication.

Qualifications

• 5+ years of experience supporting senior executives, preferably VP/C-suite
• Experience with fintech startups or financial firms
• Exceptional calendar management and prioritization
• Strong written and verbal communication for executive-level messaging
• Ability to handle confidential information with discretion
• Excellent project management and execution bias
• Ability to anticipate needs and meet deadlines
• Comfort in dynamic, ambiguous environments
• High emotional intelligence and cross-functional collaboration skills

Responsibilities

• Own complex, multi-time-zone calendar management and prioritize meetings by impact
• Protect executive time by triaging requests and resolving scheduling conflicts
• Support planning and execution of leadership meetings, offsites, and company events
• Act as a proxy in meetings, take notes, clarify decisions, drive follow-through
• Draft and send executive communications with clarity and professionalism
• Serve as primary contact between executives and internal/external stakeholders
• Digest and elevate key information while maintaining confidentiality
• Support leadership cadence with agendas, notes, and action tracking
• Build and improve systems, templates, and processes for productivity
• Manage end-to-end travel logistics and expense reporting
• Ensure smooth execution during high-volume periods and rapid change

Skills

Executive support

Calendar management

Travel logistics

Stakeholder coordination

Communications

Confidentiality

Project management

Decision making

Cross-functional collaboration

Emotional intelligence

Job description

Solace is seeking an Executive Assistant to provide dedicated support to senior leaders across the Finance Department. This strategic partner will enable executives to operate efficiently, manage complex calendars, travel, and coordinate leadership events while maintaining high discretion and confidentiality.

The ideal candidate brings 5+ years of experience supporting VP/C-suite executives in a fast-growing fintech environment, exceptional calendar management, and strong written communication.