Executive Assistant to C‑Suite Leaders | Fintech Startup

Solace; Redwood City (CA); On-site; USD 85,000 - 125,000; Full time

Job summary

Solace seeks an Executive Assistant to provide dedicated support to senior leaders across the Finance Department. This is a high-trust, strategic role that enables executives to focus on high-impact priorities and maintain strong operational cadence.

You will manage calendars, travel, and communications while supporting leadership events and cross-functional initiatives. The ideal candidate has 5+ years of experience with senior executives in fast-paced environments, exceptional judgment, and a

Qualifications

• 5+ years of experience supporting senior executives in a high-growth environment.
• Experience with a fintech startup or financial firm is preferred.
• Exceptional calendar management, prioritization, and organizational skills.
• Strong written and verbal communication with executive-level messaging.

Responsibilities

• Own complex, multi-time-zone calendar management and prioritize meetings by urgency and strategic value.
• Protect executive time by triaging requests, managing blocks, and resolving scheduling conflicts.
• Support planning and execution of leadership meetings, offsites, and large-scale events.
• Act as a proxy in meetings, capture notes, clarify decisions, and drive follow-through.
• Draft and send communications on behalf of executives with professionalism and clarity.
• Serve as a primary contact between executives and internal/external stakeholders.
• Digest and elevate key information while maintaining strict confidentiality.
• Maintain leadership operating cadence with agendas, notes, and action tracking.
• Build systems and templates to enhance executive productivity and organizational effectiveness.
• Manage end-to-end travel logistics and expense reporting with attention to detail.

Skills

Complex calendar management

Executive coordination

Travel logistics

Note-taking / meeting minutes

Communication skills

Discretion & confidentiality

Project management

Operational process improvement

Job description

Solace seeks an Executive Assistant to provide dedicated support to senior leaders across the Finance Department. This is a high-trust, strategic role that enables executives to focus on high-impact priorities and maintain strong operational cadence.

You will manage calendars, travel, and communications while supporting leadership events and cross-functional initiatives. The ideal candidate has 5+ years of experience with senior executives in fast-paced environments, exceptional judgment, and a