Strategic Executive Assistant to Founders & C-Suite

Solace; United States; Remote; USD 100,000 - 140,000; Full time

Job summary

Solace is seeking an Executive Assistant to provide dedicated support to the Founder’s Office, including Co-Founders and C-suite leaders. The role is a strategic partner enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong cadence across the organization.

You’ll manage complex calendars, travel, and executive coordination, while supporting cross-functional initiatives and personal matters as needed to help our leaders scale with urgency,

Qualifications

• Experience supporting C-suite leaders.
• Ability to manage complex calendars across multiple time zones.
• Strong judgment and proactive problem-solving.
• Excellent written and verbal communication.

Responsibilities

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
• Support the planning and execution of leadership meetings, team offsites, and large-scale company events.
• Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
• Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.
• Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.
• Digest, summarise, and esc….
• Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
• Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.
• Manage end-to-end travel logistics, itineraries,

Skills

Calendar management

Executive coordination

Communication

Meeting facilitation

Attention to detail

Job description

Solace is seeking an Executive Assistant to provide dedicated support to the Founder’s Office, including Co-Founders and C-suite leaders. The role is a strategic partner enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong cadence across the organization.

You’ll manage complex calendars, travel, and executive coordination, while supporting cross-functional initiatives and personal matters as needed to help our leaders scale with urgency,