Strategic Executive Assistant to Founders & C-Suite

Solace; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Solace is seeking an Executive Assistant to provide dedicated support to our Founders’ Office, including the Co-Founders and C-suite leaders. This role enables executives to operate efficiently, stay focused on high-impact priorities, and maintain strong cadence across the organization.

You’ll manage complex calendars, travel, and communications, while also supporting cross-functional initiatives and sensitive matters that help Solace scale.

Qualifications

• 3+ years supporting senior executives, preferably at VP or C-suite level.
• Exceptional calendar management and organizational skills.
• Strong written and verbal communication with executive presence.

Responsibilities

• Own complex, multi-time-zone calendar management and scheduling.
• Protect executive time by triaging requests and resolving conflicts.
• Plan leadership meetings, offsites, and large events.
• Act as meeting proxy, capture decisions, track follow-ups.
• Draft and send executive communications with clarity and discretion.
• Coordinate with internal leaders, external partners, and vendors.
• Summarize updates and insights while maintaining confidentiality.
• Lead leadership operating cadence and agenda management.
• Develop systems and templates to boost productivity.
• Manage end-to-end travel logistics and expense reporting.
• Ensure seamless operations during high-volume periods.

Skills

Calendar management

Executive support

Communication

confidentiality

Project management

Cross-functional coordination

Job description

Solace is seeking an Executive Assistant to provide dedicated support to our Founders’ Office, including the Co-Founders and C-suite leaders. This role enables executives to operate efficiently, stay focused on high-impact priorities, and maintain strong cadence across the organization.

You’ll manage complex calendars, travel, and communications, while also supporting cross-functional initiatives and sensitive matters that help Solace scale.