Strategic Executive Assistant to Division Engineer

Arts In Wilmington; Northern (KY); Hybrid; USD 45,000 - 80,000; Full time

Job summary

The North Carolina Department of Transportation is seeking an Executive Assistant I to provide high-level administrative support to the Division Engineer and Deputy Division Engineer in Division 8, Carthage. You will manage calendars, coordinate meetings, prepare briefing materials, and safeguard confidential information.

You will review emails, disseminate priority messages, draft communications, and assist with special projects and interdepartmental coordination, applying judgment within

Qualifications

• Knowledge of program services, policies, procedures, rules, laws and regulations.
• Office practices, techniques, and technology required for executive support.
• Ability to communicate clearly in writing and in person, with appropriate audience-tailoring.

Responsibilities

• Manage calendars and scheduling for the Division Engineer and Deputy Division Engineer.
• Screen calls, prepare advance agenda materials and present concise briefs.
• Maintain confidentiality and handle sensitive information and communications.
• Provide project and office support, tracking deliverables and coordinating interdepartmental work.
• Review emails daily and disseminate messages to staff with timely follow-up.

Skills

Program policies knowledge

Office management

Written communication

Interpersonal relations

Education

Bachelor's degree in business administration or related discipline

Associate's degree + 2 years admin experience

GED + 4 years admin experience

Job description

The North Carolina Department of Transportation is seeking an Executive Assistant I to provide high-level administrative support to the Division Engineer and Deputy Division Engineer in Division 8, Carthage. You will manage calendars, coordinate meetings, prepare briefing materials, and safeguard confidential information.

You will review emails, disseminate priority messages, draft communications, and assist with special projects and interdepartmental coordination, applying judgment within