Strategic Executive Assistant to Director

City of North Miami Beach; Florida; On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Comprehensive benefits package

Vehicle allowance or city-issued VEH

Job summary

City of North Miami Beach is seeking an experienced administrative professional to provide high-level support to the Director and the Director's Office. The role involves researching, preparing reports, handling information requests, and coordinating communications with City departments, elected officials, outside agencies, and the public.

The incumbent will manage the Director's calendar, prepare briefing materials, and assist with budget-related tasks while handling confidential information

Qualifications

• Bachelor's degree in Public Administration, Business Administration, or related field with 3–5 years of admin experience.
• Strong research and data handling capabilities.
• Proficiency in Microsoft Office Suite and standard office equipment.

Responsibilities

• Prepares a variety of documents, technical and statistical reports, and data for publication.
• Reads and analyzes incoming correspondence to determine significance and plan response.
• Meets with residents and stakeholders on complaints and answers correspondence on behalf of the Director.
• Coordinates communication between the Director and City departments, elected officials, outside agencies, and the public.
• Manages the Director's calendar; schedules appointments and meetings; prepares agendas and briefing materials.
• Assists in the preparation, monitoring, and administration of the departmental operational budget.
• Handles confidential and sensitive information with a high degree of discretion.

Skills

Discretion

Research skills

Communication skills

Microsoft Office

Bilingual: Spanish/Creole desirable

Education

Bachelor's degree in Public Administration, Business Administration, or related field

Tools

Office equipment

Job description

City of North Miami Beach is seeking an experienced administrative professional to provide high-level support to the Director and the Director's Office. The role involves researching, preparing reports, handling information requests, and coordinating communications with City departments, elected officials, outside agencies, and the public.

The incumbent will manage the Director's calendar, prepare briefing materials, and assist with budget-related tasks while handling confidential information