Strategic Executive Assistant to County Leadership

County of Kent; Grand Rapids (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

County of Kent is seeking an Executive Assistant who thrives in a fast-paced environment and partners with the County Administrator/Controller to keep operations running smoothly. The role requires exceptional organization, discretion with confidential matters, and the ability to manage multiple priorities while maintaining professional communication.

You will support leadership by managing calendars, coordinating meetings, travel, and events, and overseeing budgets, invoices, and office

Qualifications

• Bachelor's degree in public administration, business administration, organizational management, communications or a related field, plus four years of progressively responsible office administration experience, including direct support to an executive leader, and at least two years of supervisory experience.

Responsibilities

• Manage a busy executive calendar and coordinate meetings, travel, and events for the Administrator/Controller and leadership team.
• Serve as a trusted point of contact for internal and external partners, handling confidential information with care.
• Support day-to-day office operations, including technology needs, office processes, and departmental financial workflows.
• Help prepare and monitor budgets, track invoices and payments, and oversee reimbursement processes.
• Coordinate complex meetings with local municipalities and community partners.
• Provide project support on high-priority initiatives that advance County goals.
• Supervise the Senior Administrative Specialist, offering training, direction, and ongoing support.
• Assist staff and stakeholders with inquiries and problem-solving.
• Attend meetings and prepare agendas, minutes, and supporting materials.

Skills

Office management

Supervisory abilities

Customer service

Written and verbal communication

Confidential information handling

Organization and time management

Relationship building

Education

Bachelor's degree in public administration, business administration, organizational management, or communications

Tools

Microsoft Office

Job description

County of Kent is seeking an Executive Assistant who thrives in a fast-paced environment and partners with the County Administrator/Controller to keep operations running smoothly. The role requires exceptional organization, discretion with confidential matters, and the ability to manage multiple priorities while maintaining professional communication.

You will support leadership by managing calendars, coordinating meetings, travel, and events, and overseeing budgets, invoices, and office