Executive Assistant to CEO - Museum & Executive Office

Lacma; Los Angeles, Northern (CA, KY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Pension plan

Comprehensive benefits

Job summary

LACMA in Los Angeles, CA seeks an Executive Assistant to provide high-level administrative support to the CEO and Director. The role manages calendars, communications, board coordination, and event logistics while liaising across departments and external partners.

Interpret confidential information, coordinate complex travel, prepare briefings, and maintain efficient office operations in support of strategic objectives.

Qualifications

• 3+ years of experience in an executive support role or equivalent.
• Bachelors degree required; arts/cultural sector experience is a plus.
• Superior organizational and problem-solving skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and tools like Asana, Outlook, Zoom.
• Willingness to learn and adopt AI-driven tools as they emerge; discretion essential.

Responsibilities

• Coordinate and maintain the CEOs complex calendar, including meetings, briefings, and travel.
• Prepare daily briefings and meeting materials for the CEO in coordination with the Chief of Staff.
• Draft and edit correspondence, reports, and communications for the CEO.
• Maintain contact databases and align files with executive office protocols; assist with reimbursements and budgets.
• Update the Chief of Staff on scheduling, priorities, and urgent matters requiring executive attention.
• Support executive workflows and follow-ups to ensure timely completion of actions.
• Facilitate communication between the CEO, staff, trustees, donors, partners, and external stakeholders.
• Represent the executive office with discretion, tact, and diplomacy in inquiries and invitations.
• Coordinate detailed domestic and international travel arrangements and museum events involving the CEO.
• Collaborate with Development, Communications, and other departments for high-level meetings.
• Track and manage special projects, monitor expenses, reconcile budgets, and order office supplies.
• Maintain confidentiality and uphold executive office standards.

Skills

Executive support

Calendar management

Communication

Education

Bachelors degree

Tools

Microsoft Office

Google Workspace

Asana

Outlook

Zoom

Job description

LACMA in Los Angeles, CA seeks an Executive Assistant to provide high-level administrative support to the CEO and Director. The role manages calendars, communications, board coordination, and event logistics while liaising across departments and external partners.

Interpret confidential information, coordinate complex travel, prepare briefings, and maintain efficient office operations in support of strategic objectives.