Anchorage-Based Senior Executive Assistant

Columbia Distributing; Anchorage (AK); On-site; USD 55,000 - 75,000; Full time

Job summary

Columbia Distributing in Anchorage, AK seeks an Executive Assistant to support senior executives. The role requires prioritizing conflicting deadlines, maintaining confidentiality, and professional communication both inside and outside the company.

Responsibilities include preparing presentations, managing calendars, coordinating travel, arranging meetings, and supporting reporting and compliance tasks. The ideal candidate has at least two years of Administrative Assistant experience and strong

Qualifications

• Minimum of two (5) years Administrative Assistant experience
• High School diploma or GED required
• Proficiency with Microsoft Office suite

Responsibilities

• Prepare, edit, copy and distribute presentations in Word, Excel, PowerPoint and Prezzi
• Provide administrative support to Executive Team, including generating reports, analyzing reports and meeting preparation
• Manage calendars for assigned team
• Prepare for meetings including booking meeting rooms, ordering food, cleaning meeting room, etc.
• Arrange and attend Company functions and meetings and if necessary, take minutes or notes
• Effectively manage and support correspondence and communication with suppliers, customers and staff via email, phone/voicemail/Webex
• Assist with monitoring and tracking external deadlines
• Assist with coordination and filing of various compliance-related documents
• Coordinate and manage travel arrangements including air, car and hotel for assigned Executives
• Manage and distribute venue and sports assets
• Complete all other tasks or special projects as assigned
• Demonstrate behaviors consistent with those of the Company's Core Values at all times

Skills

Time management

Attention to detail

Communication

Organizational skills

Discretion/confidentiality

Multitasking

Deadline management

Calendar management

Education

High School diploma or GED

Bachelor's degree strongly preferred

Tools

Microsoft Office

Job description

Columbia Distributing in Anchorage, AK seeks an Executive Assistant to support senior executives. The role requires prioritizing conflicting deadlines, maintaining confidentiality, and professional communication both inside and outside the company.

Responsibilities include preparing presentations, managing calendars, coordinating travel, arranging meetings, and supporting reporting and compliance tasks. The ideal candidate has at least two years of Administrative Assistant experience and strong