Strategic Executive Assistant to Chief Philanthropy Officer

Chesapeake Bay Foundation Inc; Annapolis (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

The Chesapeake Bay Foundation seeks an Executive Assistant to the Chief Philanthropy Officer, based at the Philip Merrill Environmental Center in Annapolis, MD. The role provides strategic executive support, coordinates complex calendars and travel, and assists with communications and donor engagement to advance philanthropy priorities.

Ideal candidates will have 5–7 years of executive support experience, strong organizational skills, discretion, and proficiency with Microsoft Office and

Qualifications

• 5-7 years of progressively responsible executive support or related experience.
• Excellent communication, collaboration, and relationship-building skills.
• Strong attention to detail and commitment to delivering high-quality work.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proven ability to work independently, anticipate needs and proactively solve problems.

Responsibilities

• Partner with the CPO to manage priorities, tasks, and key initiatives.
• Coordinate complex scheduling, travel, meetings, and related logistics.
• Prepare presentations, correspondence, and briefing materials.
• Screen calls, greet visitors, and respond to inquiries with high-level service.
• Support day-to-day administrative and operational needs, including tech coordination and expense management.
• Coordinate philanthropy team meetings and events.
• Support fundraising campaigns and donor relations activities.

Skills

Executive support

Calendar management

Travel coordination

Communications

Donor relations

Project coordination

Tools

Microsoft Office Suite

Salesforce

Job description

The Chesapeake Bay Foundation seeks an Executive Assistant to the Chief Philanthropy Officer, based at the Philip Merrill Environmental Center in Annapolis, MD. The role provides strategic executive support, coordinates complex calendars and travel, and assists with communications and donor engagement to advance philanthropy priorities.

Ideal candidates will have 5–7 years of executive support experience, strong organizational skills, discretion, and proficiency with Microsoft Office and