Strategic Executive Assistant to Chief Infrastructure Officer

Massachusetts Port Authority; Boston (MA); On-site; USD 75,000 - 95,000; Full time

Job summary

Massachusetts Port Authority in Boston is seeking an Assistant to the Chief Infrastructure Officer. The role requires a highly organized, proactive, and trusted professional who thrives in a fast-paced executive environment and can anticipate needs, manage competing priorities, and maintain exceptional attention to detail.

You will support executive-level work, prepare materials, handle sensitive information, coordinate complex activities, and facilitate effective decision-making while building

Qualifications

• Bachelor’s Degree in public administration, business administration, or related field required. Knowledge of construction management preferred but not required.
• 5 years of executive administrative support experience, preferably supporting senior executives in a complex business, government, aviation, infrastructure, engineering, or construction environment.
• Exceptional organizational, communication, and writing skills, with the ability to manage multiple priorities, projects, and deadlines while maintaining accuracy, professionalism, and attention to detail.
• Demonstrated ability to exercise sound judgment and discretion when handling confidential information, build effective relationships across all levels of an organization, and support operational excellence through strong records management, document control, and workflow coordination practices.

Responsibilities

• Demonstrate exceptional organizational, coordination, and project management skills, effectively balancing competing priorities, maintaining attention to detail, and ensuring the seamless execution of executive and departmental initiatives.
• Build strong relationships with executive leadership, staff, government agencies, consultants, contractors, and external stakeholders while serving as a trusted resource known for professionalism, discretion, and sound judgment.
• Exercise strong written and verbal communication skills to prepare executive-level materials, manage sensitive and confidential information, coordinate complex activities, and facilitate effective decision-making and information sharing.
• Leverage a proactive, resourceful, and customer-focused approach to anticipate needs, resolve challenges, improve processes, maintain organized records and systems, and support operational excellence across the Capital Programs organization.

Skills

Executive support

Coordination

Communication

Discretion

Education

Public admin degree

Job description

Massachusetts Port Authority in Boston is seeking an Assistant to the Chief Infrastructure Officer. The role requires a highly organized, proactive, and trusted professional who thrives in a fast-paced executive environment and can anticipate needs, manage competing priorities, and maintain exceptional attention to detail.

You will support executive-level work, prepare materials, handle sensitive information, coordinate complex activities, and facilitate effective decision-making while building