Assistant to the Chief Infrastructure Officer

Massachusetts Port Authority; Boston (MA); On-site; USD 75,000 - 95,000; Full time

Job summary

Massachusetts Port Authority in Boston is seeking an Assistant to the Chief Infrastructure Officer. The role requires a highly organized, proactive, and trusted professional who thrives in a fast-paced executive environment and can anticipate needs, manage competing priorities, and maintain exceptional attention to detail.

You will support executive-level work, prepare materials, handle sensitive information, coordinate complex activities, and facilitate effective decision-making while building

Qualifications

• Bachelor’s Degree in public administration, business administration, or related field required. Knowledge of construction management preferred but not required.
• 5 years of executive administrative support experience, preferably supporting senior executives in a complex business, government, aviation, infrastructure, engineering, or construction environment.
• Exceptional organizational, communication, and writing skills, with the ability to manage multiple priorities, projects, and deadlines while maintaining accuracy, professionalism, and attention to detail.
• Demonstrated ability to exercise sound judgment and discretion when handling confidential information, build effective relationships across all levels of an organization, and support operational excellence through strong records management, document control, and workflow coordination practices.

Responsibilities

• Demonstrate exceptional organizational, coordination, and project management skills, effectively balancing competing priorities, maintaining attention to detail, and ensuring the seamless execution of executive and departmental initiatives.
• Build strong relationships with executive leadership, staff, government agencies, consultants, contractors, and external stakeholders while serving as a trusted resource known for professionalism, discretion, and sound judgment.
• Exercise strong written and verbal communication skills to prepare executive-level materials, manage sensitive and confidential information, coordinate complex activities, and facilitate effective decision-making and information sharing.
• Leverage a proactive, resourceful, and customer-focused approach to anticipate needs, resolve challenges, improve processes, maintain organized records and systems, and support operational excellence across the Capital Programs organization.

Skills

Executive support

Coordination

Communication

Discretion

Education

Public admin degree

Job description

The Massachusetts Port Authority is Going Above and Beyond™ for your career. We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo, and cruise ships safely, efficiently, and sustainably. We are an economic engine, managing real estate assets where people live, work, and play. Together, the properties we own and operate generate $20 billion for the region’s economy.

Massport’s Capital Programs & Environmental Affairs Department is dedicated to advancing the vision of transforming our industry through groundbreaking approaches, consistently delivering "best-in-class" infrastructure projects that create exceptional value and surpass the expectations of our valued clients and customers. Our Mission is clear: to excel in delivering projects that elevate our customers’ experience by meticulously programming, designing, and constructing safe, efficient, and sustainable infrastructure. By wholeheartedly embracing inclusivity, harnessing the power of technology, and constantly seeking opportunities for continuous improvement, we drive Massport's mission while reshaping the industry with innovative practices.

ABOUT YOU

As the Assistant to the Chief Infrastructure Officer, you are a highly organized, proactive, and trusted professional who thrives in a fast-paced executive environment and excels at anticipating needs, managing competing priorities, and maintaining exceptional attention to detail. You bring strong judgment, discretion, and professionalism when handling sensitive information, communicate effectively with stakeholders at all levels, and possess the adaptability, resourcefulness, and project coordination skills needed to keep complex initiatives moving forward while supporting organizational goals and operational excellence.

What you will do:

• Demonstrate exceptional organizational, coordination, and project management skills, effectively balancing competing priorities, maintaining attention to detail, and ensuring the seamless execution of executive and departmental initiatives.
• Build strong relationships with executive leadership, staff, government agencies, consultants, contractors, and external stakeholders while serving as a trusted resource known for professionalism, discretion, and sound judgment.
• Exercise strong written and verbal communication skills to prepare executive-level materials, manage sensitive and confidential information, coordinate complex activities, and facilitate effective decision-making and information sharing.
• Leverage a proactive, resourceful, and customer-focused approach to anticipate needs, resolve challenges, improve processes, maintain organized records and systems, and support operational excellence across the Capital Programs organization.
  

What you offer:

• Bachelor’s Degree in public administration, business administration, or related field required. Knowledge of construction management preferred but not required.
• 5 years of executive administrative support experience, preferably supporting senior executives in a complex business, government, aviation, infrastructure, engineering, or construction environment.
• Exceptional organizational, communication, and writing skills, with the ability to manage multiple priorities, projects, and deadlines while maintaining accuracy, professionalism, and attention to detail.
• Demonstrated ability to exercise sound judgment and discretion when handling confidential information, build effective relationships across all levels of an organization, and support operational excellence through strong records management, document control, and workflow coordination practices.
  

WHAT WE OFFER

Collaboration with colleagues at all levels of leadership from all different disciplines, from Aviation to Maritime and beyond. Every day is different at Massport and the breadth of our impact on the Massachusetts region through our facilities provides many opportunities for our employees to grow, learn, and explore the many areas of our business. Our business is all about connecting. We support and take pride in the employees that make those connections possible each and every day.

• Work/life balance
• A supportive and inclusive culture
• Opportunities for growth
• Providing safe, healthy, and secure work environment
• Supporting the people and businesses of New England
• Achieving results and having positive impact
• Being good neighbors in the communities we serve
• Protecting the environment

The salary range for this position is $75,000 to $95,000 annually and will be determined based on a variety of factors, including relevant experience, education, certifications, training, specialized skills, and overall qualifications.