Executive Assistant

James River Petroleum; Ashland (VA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Full medical, dental, vision benefits

401(k) with company contribution

Job summary

James River Petroleum, headquartered in Ashland, Virginia, seeks an Executive Assistant to provide direct administrative and operational support to the CFO. The role involves managing calendars, travel, and high-priority projects in a fast-paced environment as priorities shift.

The ideal candidate balances administrative rigor with strategic insight, maintains documentation, and supports licensing, regulatory filings, and environmental compliance across multiple business functions.

Qualifications

• High school diploma or equivalent; associate's or bachelor's preferred.
• Experience supporting executive leadership, senior management, or business operations.

Responsibilities

• Provide direct administrative and executive support to the CFO.
• Manage calendars, schedules, appointments, meetings, and travel arrangements.
• Coordinate and prioritize multiple projects while ensuring deadlines are met.
• Review, organize, and maintain contracts, permits, licenses, and other business documentation.
• Research licensing requirements for new markets and assist with business license renewals and regulatory filings.
• Support environmental compliance initiatives, including documentation related to storage tanks and other regulatory requirements.
• Assist with the review and organization of customer, vendor, and business contracts.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Coordinate with internal departments to ensure projects, initiatives, and administrative tasks are completed efficiently.
• Manage confidential information with professionalism and discretion.
• Identify opportunities to improve organization, productivity, and administrative processes.
• Proactively anticipate executive needs and provide support as priorities evolve.
• Perform additional administrative, operational, and project-based responsibilities as assigned.

Skills

Calendar management

Executive support

Project coordination

Documentation and reporting

Regulatory compliance knowledge

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or related field

Tools

Microsoft Office Suite

Google Workspace

Contract management software

Job description

Company Overview

For over 30 years, JRP has been a trusted provider of fuel, lubricants, propane, and energy solutions across the Mid-Atlantic and Southeast. We serve commercial, government, retail, and residential customers through safe, reliable service and customized fuel solutions. Headquartered in Ashland, Virginia, JRP is committed to operational excellence, customer service, safety, and building strong partnerships that help power the communities we serve.

Position Summary

JRP is seeking a highly organized and proactive Executive Assistant to provide direct administrative and operational support to the Chief Financial Officer (CFO). This position plays a critical role in improving organizational efficiency by managing multiple priorities, coordinating projects, maintaining documentation, and supporting both business and executive-level initiatives.

This role extends beyond traditional administrative responsibilities and requires a professional who can effectively balance competing priorities, anticipate needs, exercise sound judgment, and manage a wide variety of tasks involving both business operations and executive support.

The ideal candidate is detail-oriented, adaptable, technologically proficient, and comfortable working in a fast-paced environment where priorities can shift quickly.

Why Join JRP?

• Competitive pay based on experience
• Full medical, dental, vision benefits, and 401(k) with company contribution
• Stable, long-term career opportunity
• Direct exposure to executive leadership and strategic business operations
• Diverse responsibilities that extend across multiple business functions
• Supportive and collaborative work environment
• Opportunities for professional growth and development

Compensation Range

Competitive salary: $60,000-$75,000 based on experience and qualifications.

Key Responsibilities

• Provide direct administrative and executive support to the CFO.
• Manage calendars, schedules, appointments, meetings, and travel arrangements.
• Coordinate and prioritize multiple projects while ensuring deadlines are met.
• Review, organize, and maintain contracts, permits, licenses, and other business documentation.
• Research licensing requirements for new markets and assist with business license renewals and regulatory filings.
• Support environmental compliance initiatives, including documentation related to storage tanks and other regulatory requirements.
• Assist with the review and organization of customer, vendor, and business contracts.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Coordinate with internal departments to ensure projects, initiatives, and administrative tasks are completed efficiently.
• Manage confidential information with professionalism and discretion.
• Identify opportunities to improve organization, productivity, and administrative processes.
• Proactively anticipate executive needs and provide support as priorities evolve.
• Perform additional administrative, operational, and project-based responsibilities as assigned.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in business administration, accounting, finance, or a related field preferred.
• Previous experience supporting executive leadership, senior management, or business operations preferred."Saved the rest of the editing due to length