Strategic Executive Assistant to CFO & Finance Leader

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Retirement contributions

Tuition benefits

Paid time off

Life insurance

Bus pass

Family concierge

Fitness center

Job summary

Carnegie Mellon University’s Software Engineering Institute seeks an experienced Executive Assistant to support the CFO and manage the CFO’s Office and Finance & Business Services division. You will coordinate calendars, meetings, travel, and communications, building strong relationships across CMU to keep priorities moving.

The role emphasizes discretion, initiative, and independent work, with on-site presence in Pittsburgh.

Qualifications

• Associate's degree and 5–8 years of executive support experience.
• Strong calendar management and coordination skills.
• Excellent written and verbal communication; high discretion.

Responsibilities

• Proactively manage the CFO's complex calendar and priorities.
• Coordinate leadership meetings, reviews, and key activities.
• Track commitments and ensure follow-through to completion.
• Serve as a liaison between CFO's Office, Finance, and staff.
• Coordinate travel, expenses, meetings, and logistics.
• Identify opportunities to improve administrative processes.

Skills

Executive support

Calendar management

Relationship building

Written and verbal communication

Discretion and judgment

Education

Associate's degree

Tools

Outlook

Teams

SharePoint

Job description

Carnegie Mellon University’s Software Engineering Institute seeks an experienced Executive Assistant to support the CFO and manage the CFO’s Office and Finance & Business Services division. You will coordinate calendars, meetings, travel, and communications, building strong relationships across CMU to keep priorities moving.

The role emphasizes discretion, initiative, and independent work, with on-site presence in Pittsburgh.