Executive & Personal Assistant to University Leader

East Wind Nannies; Oakland (PA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Full university employee benefits

Job summary

Carnegie Mellon University in Pittsburgh is seeking an exceptionally organized and personable Executive Assistant to support a department head. This role blends administrative coordination with hands-on mobility assistance and on-campus representation.

You’ll work closely with the department head and his Executive Assistant, managing meetings, travel logistics, documents, and day-to-day operations while maintaining discretion, humor, and a people-first approach.

Qualifications

• High school diploma or equivalent.
• Approximately 1–3 years of relevant work or life experience.
• Valid driver’s license and dependable transportation.
• Ability to provide hands-on mobility support.
• Good sense of humor.
• Ability to jump in without being asked.
• Belief that caregiving is about people, not just tasks.

Responsibilities

• Support day-to-day operations for a Carnegie Mellon University department head.
• Accompany him between meetings, events, offices, and other locations across campus.
• Help make transitions throughout his day easier, including carrying belongings, laptops, documents, and meeting materials.
• Retrieve meals, drinks, materials, or other items as needed throughout the workday.
• Maintain your own workspace outside his office and assist the department head's office as needed.
• Provide occasional hands-on personal assistance related to his limited mobility.
• Represent the department head's office on campus when traveling or working remotely.

Skills

Administrative support

Communication skills

Discretion

Organization

Interpersonal skills

Education

High school diploma

Tools

Microsoft Office

Job description

Carnegie Mellon University in Pittsburgh is seeking an exceptionally organized and personable Executive Assistant to support a department head. This role blends administrative coordination with hands-on mobility assistance and on-campus representation.

You’ll work closely with the department head and his Executive Assistant, managing meetings, travel logistics, documents, and day-to-day operations while maintaining discretion, humor, and a people-first approach.