Strategic Executive Assistant to CEO (Remote/NYC)

Career Group; New York (NY); Hybrid; USD 100,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Equity participation

Generous PTO & holidays

401(k)

Paid parental leave

Life insurance

Disability insurance

FSA

Employee perks

Job summary

Confidential, a high-growth beverage company, is seeking an exceptional Executive Assistant to the CEO. This role partners with the founder/CEO to manage time, priorities, and overall effectiveness as the company scales.

Based in the NYC Tri-State area with primarily remote work, the candidate will occasionally travel domestically to meetings and events, supporting projects beyond traditional EA duties and ensuring strategic alignment.

Qualifications

• 3–5+ years of experience supporting a CEO, founder, C-suite executive, or senior leader in a fast-paced environment.
• Experience within a startup or growth-stage consumer-focused company is strongly preferred.
• Experience supporting an executive in a remote or geographically distributed organization is a plus.
• Exceptional calendar management and prioritization skills across multiple time zones.
• Strong written and verbal communication skills.
• Excellent judgment, discretion, and emotional intelligence.
• Highly detail-oriented while maintaining an understanding of the bigger picture.
• Demonstrated ability to work autonomously, anticipate needs, and take initiative.
• Comfortable with technology and learning new systems; experience with Google Workspace, Slack, Microsoft/OneDrive, Asana, and AI productivity tools is helpful.
• Comfortable using AI thoughtfully and efficiently while independently verifying information and maintaining appropriate judgment around confidential material.
• Must reside in the NYC Tri-State area and be able to travel into Manhattan as needed.
• Flexibility for occasional domestic travel and schedule adjustments based on the CEO's needs.

Responsibilities

• Own and proactively manage the CEO's complex calendar across multiple time zones, aligning with company priorities.
• Anticipate scheduling conflicts, preparation needs, travel requirements, and follow-ups.
• Coordinate domestic and international travel with detailed itineraries and last-minute changes.
• Prepare the CEO for important meetings with agendas, context, information, and materials.
• Attend select meetings, capture key takeaways and follow-through items.
• Serve as gatekeeper and point of contact for internal and external stakeholders.
• Translate executive meetings into clear next steps with deadlines and deliverables.
• Support leadership meetings, board meetings, and company-wide events.
• Take ownership of special projects and operational initiatives.
• Assist with corporate and executive communications and represent the CEO when appropriate.
• Act as an extension of the CEO with sound judgment and discretion.
• Handle sensitive and confidential information.

Skills

Calendar management

Communication skills

Discretion

Autonomy

Proactiveness

Attention to detail

Adaptability

Tech savvy

AI productivity tools

Tools

Google Workspace

Slack

Microsoft OneDrive

Asana

AI productivity tools

Job description

Confidential, a high-growth beverage company, is seeking an exceptional Executive Assistant to the CEO. This role partners with the founder/CEO to manage time, priorities, and overall effectiveness as the company scales.

Based in the NYC Tri-State area with primarily remote work, the candidate will occasionally travel domestically to meetings and events, supporting projects beyond traditional EA duties and ensuring strategic alignment.