Strategic Executive Assistant to CEO - Projects & Ops

Alluvionic Inc.; Melbourne (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

Alluvionic is seeking a highly organized Senior Executive Assistant to provide dedicated support to the CEO. This role partners with the CEO to manage priorities, coordinate activities, and ensure initiatives are executed efficiently.

The ideal candidate thrives in a fast-paced government contracting environment, demonstrates judgment and discretion, and excels at maintaining organization and follow-through across multiple priorities and projects.

Qualifications

• Bachelor's degree or equivalent in business administration, communications, project management, or related field.
• 4+ years of executive administrative or senior-level support experience.
• Experience managing projects or major workstreams from planning through completion.
• Ability to organize project information, track timelines and deliverables, and communicate with stakeholders.
• Experience supporting a senior executive, business owner, or CEO.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

Responsibilities

• Provide high-level administrative and project support to the CEO.
• Manage and maintain the CEO’s calendar, appointments, meetings, and scheduling priorities.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Help the CEO manage competing priorities, upcoming commitments, and important deliverables.
• Anticipate executive needs and proactively identify opportunities to improve organization, efficiency, and follow-through.
• Prepare, draft, edit, and distribute reports, presentations, correspondence, meeting materials, and other business documents.
• Attend meetings as needed, document key discussions and decisions, track action items, and ensure timely follow-through on commitments and deadlines.
• Support select executive projects and priorities through coordination, organization, tracking, and follow-up.

Skills

Executive support

MS 365 proficiency

Discretion & confidentiality

Project coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft 365 Suite

Job description

Alluvionic is seeking a highly organized Senior Executive Assistant to provide dedicated support to the CEO. This role partners with the CEO to manage priorities, coordinate activities, and ensure initiatives are executed efficiently.

The ideal candidate thrives in a fast-paced government contracting environment, demonstrates judgment and discretion, and excels at maintaining organization and follow-through across multiple priorities and projects.