Strategic Executive Assistant to CEO & COO

Talentify; Dallas (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

The Mortgage Law Firm is seeking an organized Executive Administrative Assistant to provide direct support to the CEO and COO. You will manage calendars, coordinate meetings, handle communications, and assist with travel and special projects, acting as a liaison across leadership and stakeholders.

The role requires strong organizational and communication skills, confidentiality, and proficiency with Microsoft 365.

Qualifications

• Exceptional organizational and time management abilities.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars for CEO and COO, schedule meetings and events.
• Prepare agendas, reports, presentations, and materials for leadership.
• Draft executive correspondence and monitor incoming communications.
• Coordinate travel arrangements and expense reimbursements.
• Track priorities and ensure follow-ups on action items.
• Document meeting notes and decisions; support leadership meetings and initiatives.
• Liaise between executive leadership and internal/external stakeholders.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Executive presence

Tools

Microsoft 365

Job description

The Mortgage Law Firm is seeking an organized Executive Administrative Assistant to provide direct support to the CEO and COO. You will manage calendars, coordinate meetings, handle communications, and assist with travel and special projects, acting as a liaison across leadership and stakeholders.

The role requires strong organizational and communication skills, confidentiality, and proficiency with Microsoft 365.